Ren
Executive Assistant
Indianapolis, IN
Sponsorship not specifiedDetected 16 hours ago
Project ManagementStakeholder ManagementExcelLogisticsProcurementResearchLeadershipCommunicationCollaborationPublic SpeakingOrganizational SkillsMicrosoft Office
About the role
- Resolve conflicts and competing demands without routine escalation, representing executives' interests in scheduling decisions.
- Exercise discretion in handling confidential business, personnel, and strategic information. - All other duties as assigned.
Responsibilities
- Executive Calendar & Schedule Support: Manage calendars for assigned executives, making autonomous judgments about scheduling priorities, trade-offs, and time allocation.
- Proactively identify calendar inefficiencies and implement improvements.
- Communication Support: Independently draft, finalize, and send correspondence on behalf of assigned executives, exercising judgment about tone, content, and appropriate response without requiring executive review for routine communications.
- Meeting Coordination: Own end-to-end meeting preparation and follow-through with delegated authority to determine agenda priorities, structure pre-read materials, and support decisions about logistics.
- Document & Information Management: Design, own, and maintain documentation systems and information architecture for assigned executives, exercising independent judgment about structure, access, and retention.
- Identify gaps in existing systems and implement improvements without requiring direction.
- Prepare and finalize high-stakes documents and presentations with minimal executive input on content and format decisions.
- Expense Reporting: Independently manage the full expense cycle for assigned executives, including reviewing expenditures for policy compliance, making judgments about appropriate categorization, and resolving discrepancies without routine escalation.
- Event Support: Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation, logistics, and contingency planning.
- Build and maintain trust-based relationships that enable the EA to act on behalf of executives on matters of significance.
Requirements
- The ideal candidate brings a collaborative spirit, excellent communication skills, and advanced proficiency with AI and modern productivity tools.
Nice to have
- Ensure all arrangements align with company policy and executive preferences.
- Associate's degree required
- Bachelor's degree preferred
- Prior experience supporting multiple executives or working in a shared services model required.
- Working familiarity with AI productivity tools (e.g., ChatGPT, Claude, Copilot, or equivalent) for drafting, summarizing, and research.
- Comfortable adopting new tools and incorporating them into daily workflows.
- Strong written and verbal communication skills, with the ability to represent executives professionally in correspondence and interactions with internal and external stakeholders.
- Demonstrated ability to handle sensitive and confidential information with professionalism and integrity.
Skills
- Serve as a primary point of contact for internal and external stakeholders, making decisions about information sharing and escalation.
- Leverage AI-assisted drafting tools to maximize quality and efficiency.
Benefits
- Cross-Team Collaboration: Work cooperatively with other EAs in the shared pool, coordinating coverage, sharing information, and aligning on priorities to deliver consistent, high-quality support across the organization.
- Education & Experience:
Company info
- Willing to step into new assignments and flex across different executives' needs as part of the shared EA pool.
Equal opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This listing is sourced directly from Ren's careers page and normalized into a canonical job model.