Phantom

Phantom

NY Office Manager

New York

Sponsorship not specified$107k-$126kDetected 27 days ago
LogisticsEmployment LawCommunicationCollaboration

About the role

  • This role is essential to ensuring our office runs smoothly and fosters a vibrant, collaborative environment.
  • The ideal candidate will have office management and event planning experience, have an operator mind-set and a can-do positive attitude.

Responsibilities

  • Manage office supplies and inventory, maintaining optimal levels and placing timely orders.
  • Coordinate with building management and vendors to address office needs.
  • Keep the NY team up-to-date with any building management announcements or closures.
  • Evaluate and create office-related data metrics as needed to assist in decision-making.
  • Coordinate in-person onboarding by confirming dates, travel logistics, preparing workstations, key fobs & ID badges, welcome kits if needed, pre-booking conference rooms, and providing lightweight IT support.

Requirements

  • 2+ years of experience in office management and event planning.
  • Strong organizational and multitasking skills with incredible attention to detail and the ability to reprioritize and problem-solve in real-time.
  • Must have experience managing an office move, navigating vendor and internal communication, and coordinating logistics.
  • Proven track record of managing budgets and negotiating with vendors.
  • Ability to work both independently and collaboratively, with a customer-service and/or hospitality mindset.
  • If you have a background that you feel would make an impact at Phantom, please consider applying.
  • Excellent interpersonal and communication skills.
  • Proficient in Notion, Slack, and Google Workspace.
  • The target base salary for this role will range between $107,100 to $126,000 with the addition of bonus, equity and benefits. This is determined by a few factors including your skillset, prior relevant experience, quality of interviews and market factors (such as location) at the point in time of offer.
  • We strongly encourage candidates of all backgrounds to apply. We believe that our work is stronger with a variety of perspectives, and we're eager to further diversify our company. If you have a background that you feel would make an impact at Phantom, please consider applying. We're committed to building an inclusive, supportive place for you to do the best work of your career.
  • By submitting your resume and application materials, you acknowledge and agree that Phantom Technologies, Inc. ("Phantom") collects and processes your personal information (including application materials, interview records, and related data) to evaluate your candidacy. Phantom may use AI-powered tools and third-party service providers for transcription, note-taking, scheduling, and other administrative tasks. Phantom does not sell your information and your materials will be handled securely and in accordance with applicable data protection laws. To learn more or for any questions, contact privacy@phantom.app.

Skills

  • Phantom https://phantom.com is the modern money app used by tens of millions around the world.
  • Phantom brings all the control and flexibility of crypto-powered finance, without unnecessary complexity, into mainstream consumer finance.

Compensation

  • You will also support our Senior People Programs Manager based in SF for our annual company offsites, along with coordinating closely for employee in-person onboarding and team onsites.

Benefits

  • Responsible for management and renewal of insurance coverage for the office (commercial & liability) in partnership with legal.
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This listing is sourced directly from Phantom's careers page and normalized into a canonical job model.