Rochester

Rochester

Department Coordinator IV

Rochester - NY, USA · Full-time

Sponsorship not specified$21k-$30kDetected 28 days ago
HRISCustomer SupportResearchLeadershipCollaboration

About the role

  • Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability.
  • Advises Division faculty regarding University of Rochester Medical Center and Nephrology Division policies and procedures, and organizes Divisional retreats and events.
  • Essential Functions: Business Administration: Serves as a point of contact for the Nephrology Division's business administration needs.

Responsibilities

  • Maintains supply ordering through Workday and PCard.
  • Maintains employee information and serves as the point of contact for ADtools, Staff Finder/Global address book.
  • Manages the Divison's cell phone policy and requirements including purchasing new devices and tracking monthly charges.
  • Provides meeting coordination support, and may take & distribute minutes.
  • Space & Equipment: Maintains URSpace & Equipment for the Nephrology Division. Manages swipe access for 3-8100 and McCann conference room calendaring needs. Initiates facilities and IT/ISD tickets, and orders equipment, including computers.
  • Event Planning: Manages all administrative and logistical arrangements for Division retreats, special meetings and events, including weekly sign-out lunches.
  • Financial Oversight: Prepares personnel and extra compensation forms at the direction of Division leadership. Performs account reconciliation on non-research accounts as directed.
  • Department Policy & Procedure Management: Maintains awareness of Ambulatory, Hospital, Department of Medicine (DOM), and Nephrology Division policies and procedures in conjunction with the Nephrology Chief, Assistant Director, Clinical Administration, and Clinical Directors.
  • Under the general guidance of the Assistant Director of Clinical Administration, provides administrative support to one or more Divisions within the Department of Medicine.
  • Serves in the role of Department Coordinator IV to support the Assistant Director of Clinical Administration and Division Chief by preparing appropriate credentialing and reappointment paperwork, and managing the business administration needs for the Division(s).

Requirements

  • Associate's degree and Minimum 3 years of relevant experience required

Skills

  • Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required
  • Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
  • Intermediate knowledge of hardware and software functionality preferred

Compensation

  • $21.36 - $29.90
  • The referenced pay range represents the minimum and maximum compensation for this job.
  • Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
  • Develops, analyzes and distributes provider productivity reports monthly to Division and Department leadership.
  • Ensures metrics like RVU's, volumes, open notes, etc. are captured and accounted for accurately.
  • Prepares/completes MIPS reporting annually.

Benefits

  • equity, leadership, integrity, openness, respect, and accountability.
  • Completes credentialing applications to third party payors and other health systems for all Attending Nephrologists and APPs, ensuring timely receipt and processing as feasible.
  • Develops and analyzes productivity reports, distributing monthly to Clinic/Medical Director, Division Chief, Assistant Director of Clinical Administration, and Director of Operations and Strategic Initiatives.
  • Ensures vacation and CME time is entered timely and stakeholders are aware of changes and conflicts via system notifications.
  • Minimum Education & Experience:

Visa & Work Authorization

  • Completes Visa paperwork and ensures candidates/employees complete visa requirements timely.
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This listing is sourced directly from Rochester's careers page and normalized into a canonical job model.