jackorg
Administrator, Governance and Executive Office
Toronto, Ontario · Full-time
Sponsorship not specifiedDetected 11 days ago
AccessibilityLogisticsResearchLeadershipCommunicationTime ManagementPublic SpeakingAdaptabilityOrganizational Skills
About the role
- You'll play a central role in organizational governance.
- You'll work closely with Jack.org's Board of Directors and Board Committees, supporting governance processes that help ensure strong leadership, accountability, and strategic decision-making across the organization.
- Whether coordinating Board meetings, supporting executive projects, or managing competing priorities, you'll thrive in a fast-paced environment where organization, adaptability, and attention to detail make a meaningful difference.
Responsibilities
- Executive Office Support
- Manage the President & CEO's complex calendar, including scheduling meetings, prioritizing requests, and coordinating competing priorities.
- Support speaking engagements, presentations, and media opportunities by coordinating logistics and preparing materials.
- Prepare, format, proofread, and distribute correspondence, reports, presentations, and other executive documents.
- Provide calendar management support to the Vice President, Programs, Evaluation & Research.
- Provide administrative and project coordination support to members of the Executive Leadership Team, including scheduling, document preparation, meeting coordination, and tracking action items.
- Support cross-functional initiatives and special projects that advance organizational priorities.
- Governance & Board Support
- Maintain governance records, including bylaws, policies, Board resolutions, and committee documentation.
- Support governance policy reviews and updates, incorporating governance best practices and regulatory requirements.
Requirements
- Three to five (3-5) years of experience in an Executive Assistant, Executive Coordinator, Governance Coordinator, or similar administrative support role.
Compensation
- Organize Board retreats, annual meetings, and other governance-related events.
Company info
- At Jack.org, we strongly believe that having a diverse team with various skills and abilities inspires creativity and drives innovation.
- We are committed to building a team representative of different backgrounds and perspectives, and we encourage applications from all candidates who represent the full diversity of communities across Canada.
- At Jack.org, we are committed to building a diverse, inclusive, authentic, and accountable workplace.
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This listing is sourced directly from jackorg's careers page and normalized into a canonical job model.