Ventas
Executive Assistant
IL - Chicago, USA · Exec
No sponsorship$90k-$135kDetected 61 days ago
Brand StrategyBudgetingLogisticsResearchLeadershipCommunicationPublic SpeakingMicrosoft Office
About the role
- Act as a trusted brand and culture ambassador, ensuring all interactions, communications and experiences reflect Ventas' values, professionalism and attention to detail.
Responsibilities
- Provide executive assistant support to Corporate Communications leadership, including responsibility for the day-to-day operations/administrative needs of the function; calendar management and scheduling; tracking key initiatives, action items and deliverables; and coordination across the Corporate Communications team and with internal and external stakeholders.
- Provide selective support to the Office of the CEO, including coordination between calendars, meeting logistics, preparation of materials and day‑of execution for high‑priority engagements.
- Serve as a key partner to the Office of the CEO by supporting CEO‑related events and appearances, including Board of Directors meetings, leadership offsites, internal and external events and other high‑touch, high‑visibility interactions.
- Lead the planning and execution of corporate and employee events produced by the Corporate Communications team, including large‑scale internal events, leadership celebrations, employee engagement opportunities, philanthropy‑related events and select external engagements.
- Own end‑to‑end event strategy and logistics, including timelines, budgeting and payments, vendor and partner coordination, invitations, guest tracking, run‑of‑show development, on‑site execution and post‑event follow‑up.
- Partner closely with internal stakeholders (Corporate Communications, Executive Office, other Executive Assistants, HR, Legal, IT as needed) to ensure alignment, clear ownership and flawless execution.
- Develop and maintain high‑quality communications materials related to events and executive engagements, including invitations, presentations, agendas, briefing materials, select participant communications and supporting documentation, working with creative partners as needed.
- Continuously identify opportunities to improve processes, tools and execution, bringing a proactive, creative, solutions‑oriented mindset to both executive support and event leadership.
- Backed by strong financial performance and a collaborative culture, Ventas has the capital, capabilities and relationships to deliver superior value.
Requirements
- Must be located in the Chicago, IL surrounding area or willing to relocate for the duration of employment.
- Proven ability to operate as a self‑starter in fast‑paced environments, managing multiple workstreams and shifting priorities with confidence.
- Strong proficiency with Microsoft Outlook, PowerPoint and event communication tools (e.g., event management & digital marketing platforms, contact management, presentation materials).
- Must be legally authorized to work in the United States without need for employer sponsorship now or in the future
- Willingness to adapt and thrive in a blended work environment with 3-days in office (or more when needed), seamlessly transitioning between remote work and in-office operations.
- Demonstrated experience supporting senior executives and leading complex, high‑visibility events with a strong emphasis on participant/guest experience, discretion, judgment and attention to detail.
- Exceptional organizational, communication, and interpersonal skills, with the ability to collaborate effectively across teams and build strong internal and external relationships.
- The estimated base salary range for this position is $90,000 - $135,000 per year. This range reflects a good-faith estimate of the base salary Ventas reasonably expects to pay at the time of posting. Actual base pay will be determined based on work location, skills, qualifications, relevant experience, and business needs.
- In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.
- #LI-Hybrid
- Ventas, Inc. offers a competitive compensation and benefits package to the successful candidate.
- Ventas, Inc. is an Equal Opportunity Employer.
Nice to have
- Bachelor's degree required, ideally in business, marketing, or a related field.
- 5+ years of experience in executive support, corporate events, communications, or related roles, ideally within professional services, financial services, or similarly high‑expectation environments.
Compensation
- The estimated base salary range for this position is $90,000 – $135,000 per year.
Benefits
- Ventas is a leading S&P 500 company enabling exceptional environments that benefit a large and growing aging population.
Visa & Work Authorization
- Must be legally authorized to work in the United States without need for employer sponsorship now or in the future
This listing is sourced directly from Ventas's careers page and normalized into a canonical job model.