University of Kansas School of Medicine

University of Kansas School of Medicine

Administrative Assistant - Internal Medicine (Endocrinology, Diabetes, and Clinical Pharmacology)

Kansas City Metro Area · Full-time

Sponsorship not specifiedDetected 1 hour ago
Computer VisionLogisticsProcurementInventory ManagementPharmacologyResearchLeadershipCommunicationProblem SolvingTime ManagementPublic Speaking

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

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About the role

  • Serve as the primary point of contact for faculty and leadership, managing communications, correspondence, and follow-up on action items.
  • Receive, screen, and prioritize incoming correspondence, determining appropriate action and ensuring timely responses.
  • The position coordinates meetings, symposia, travel, procurement, and financial processes while preparing agendas, reports, presentations, and other essential administrative documentation.

Responsibilities

  • Manage faculty and leadership calendars, including appointments, meetings, travel schedules, and other time-sensitive commitments.
  • The Administrative Assistant for the Cray Diabetes Self-Management Center provides administrative and operational support to center leadership and affiliated faculty in the IM-Division of Endocrinology, Diabetes, and Clinical Pharmacology.
  • Plan, coordinate, and support meetings, conferences, seminars, symposiums, and special events, including scheduling, logistics, catering, materials, technology, and guest accommodations.
  • Manage procurement activities utilizing university funds, including purchasing, invoice processing, supply ordering, and budget-related documentation.
  • Maintain faculty and leadership records, including curricula vitae (CVs), publications, grants, certifications, training records, and compliance documentation.
  • Coordinate office operations, including inventory management, supply procurement, equipment maintenance, facilities requests, workspace administration, and IT support coordination.
  • Collaborate with division administrative staff to support faculty licensure tracking, performance appraisal processes, TB testing, certifications, attendance reporting, and other compliance requirements.
  • Collaborate with faculty, staff, and institutional partners to advance center, division, and university priorities, initiatives, and strategic objectives.

Requirements

  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Nice to have

  • Work Experience:
  • Relevant experience in a university or research setting.
  • Experience with Workday.

Skills

  • Organization
  • Time management
  • Multitasking
  • Interpersonal skills
  • Computer skills
  • Problem solving
  • Required Documents:
  • Resume/CV
  • Cover Letter
  • Comprehensive Benefits Package:
  • Employee Type:
  • Regular Time Type:

Compensation

  • The pay range listed for this position is determined by our compensation program using market data and salary benchmarking.
  • A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding.
  • At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Benefits

  • Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
  • Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available.
  • Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.
  • One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.
  • A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
  • A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding.
  • At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
  • Working collaboratively with clinical, research, and education staff, the position helps advance organizational priorities while ensuring efficient and effective administrative support.
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This listing is sourced directly from University of Kansas School of Medicine's careers page and normalized into a canonical job model.