Pima County

Executive Administrative Assistant - County Attorney

Tucson, AZ · Contract

Sponsorship not specified$72k-$86kDetected 5 days ago

ExcelHRLeadershipCommunicationPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

The successful candidate will be highly organized, exercise sound judgment and discretion, and excel in a fast-paced, professional environment.
This is a classification in the unclassified service and is exempt from the Merit System Rules.
Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics.

The Pima County Attorney's Office is seeking an Executive Administrative Assistant to provide high-level administrative support to the County Attorney and Chief Deputy County Attorney.
This position performs complex, confidential, and executive-level administrative duties, including coordinating executive calendars and special projects, preparing correspondence and reports, serving as a liaison with internal and external stakeholders, and supporting community relations and public outreach efforts.
Provides high-level executive administrative support to the County Attorney and Chief Deputy County Attorney.
Coordinates and manages executive calendars, meetings, travel, schedules, and administrative priorities for the County Attorney and Chief Deputy County Attorney.
Maintains the highest level of security and confidentiality of information, records, and documents created or encountered in the performance of assigned duties.
Researches, drafts, and prepares executive correspondence, reports, presentations, briefing materials, and other confidential documents independently.
Develops, maintains, and improves administrative processes, filing systems, and office procedures to ensure efficient, accurate, and well-organized operations.
Performs other related duties as assigned.

Frequently required to lift, push or pull objects weighing up to 50 pounds.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

(Be specific in describing your experience in your application.
Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
Minimum three (3) years experience managing confidential and sensitive information while exercising a high degree of professionalism, discretion, and independent judgment.
Minimum three (3) years experience coordinating executive calendars, meetings, travel, special projects, and executive operations.
Experience researching, drafting, and proofreading executive correspondence, reports, presentations, and briefing materials.
Experience serving as a liaison with executive leadership, elected officials, governmental agencies, community organizations, and the public.
Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and document management systems.
Selection Proce dure:

Responds to citizen inquiries and complaints; researches issues, coordinates responses, and facilitates appropriate resolution.
Plans, coordinates, and participates in community relations, public outreach, and special events on behalf of the County Attorney's Office.
Supervises, trains, assigns, and evaluates administrative support staff.

$72,009 - $100,817 Annually
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
Pay Range is the entire compensation range for the position.
Hiring Range: $72,009 - $86,403 Annually

The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pima County Government is an Equal Employment Opportunity employer.
We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
EEO Information: Pima County Government is an Equal Employment Opportunity employer.

Responds to citizen inquiries and complaints; researches issues, coordinates responses, and facilitates appropriate resolution

This listing is sourced directly from Pima County's careers page and normalized into a canonical job model.