Horizon3 AI

People Operations Specialist

Chicago, Illinois · Full-time

Sponsorship not specified$85k-$110kDetected 28 days ago

CybersecurityConfluenceLogisticsRecruitingHRISOnboardingCommunicationCollaborationPublic SpeakingOrganizational Skills

About the role

NodeZero has been adopted by organizations of all sizes, from small educational institutions to government agencies and Global 100 enterprises.

Own and continuously improve our New Hire Onboarding Program ensuring a consistent, engaging, and highly impactful experience for all new hires.
Partner cross-functionally with IT, Facilities, and Hiring Managers to deliver seamless onboarding logistics, including equipment, systems access, and team integration.
Own the end-to-end Offboarding process - coordinating with IT, Payroll, and other stakeholders to ensure a smooth transition for departing employees.
Employee Support & Operations:
Own the HR Service Desk and our HR AI bot - answering what comes in, identifying patterns, and improving the bot so it handles more over time and frees the team to focus on employee interactions that require a human touch.
Maintain and update employee records and HRIS (Rippling) workflow automations and report management.
Proactively identify process gaps, suggest scalable solutions, and collaborate on People Ops projects and other duties as assigned.

Manage background checks, employment eligibility (I-9), and required documentation in our HRIS with accuracy and compliance.
The ideal candidate is a proactive problem-solver who is always thinking about a better way of doing things.
You have strong communication skills, are extremely organized, are resourceful and can navigate new or unique situations with confidence.

Respond to unemployment claims and employment verification requests in a timely manner.
Hands-on experience with HR systems such as Rippling, Lattice, Ashby (ATS), Checkr, EasyLlama, Confluence, or similar tools.
Proactive, self-starter mentality.
You love finding answers and solving problems before they surface with proven ability to prioritize effectively in a fast paced environment.
Strong written and verbal communication skills with ability to adapt to a variety of audiences.
Excellent organizational skills and attention to detail.
Ability to handle confidential information with discretion and professionalism.
A willingness to roll up your sleeves and lean in wherever needed.

$85,000 - $110,000 annually.
The exact salary will be determined based on the selected candidate's location, qualifications, experience, and relevant skills.
We offer competitive salary, equity and benefits.
We believe that diverse perspectives drive innovation and strengthen our ability to create cutting-edge cybersecurity solutions.
At Horizon3, every team member is valued and supported in an environment that encourages personal and professional growth.
We welcome candidates from all backgrounds and experiences, and we encourage all qualified individuals to apply.

In this role you'll own end-to-end Onboarding & Offboarding programs, support our compliance efforts, and provide broad employee support across HR systems, benefits, and general People operations.
Partner with learning and development to create engaging and impactful onboarding content and programming, including presentations, onboarding documentation, and feedback loops to drive program improvements.
Administer compliance related employee training programs in our Learning Management System (LMS) - EasyLlama - including scheduling, creating learning journeys, and completion tracking/reporting.
2+ years of experience in People Operations, HR Generalist, Recruiting Operations, or Benefits Coordinator roles, ideally in a startup or fast-growing environment.
All full-time roles are eligible for an equity package in the form of stock options.
Perks of Horizon3.ai http://Horizon3.ai
Our benefits include health, vision & dental insurance for you and your family, a flexible vacation policy, and generous parental leave.

Work in a collaborative environment that encourages creativity and out-of-the-box thinking.
We're looking for a People Operations Specialist located in the Chicago or San Francisco Bay Area who thrives in a fast-paced environment and is passionate about delivering an exceptional employee experience.
You'll work closely with the People team to ensure smooth day-to-day operations and help us build scalable processes that support our growing global team.

Our commitment to diversity and inclusion means we strive to attract, develop, and retain a workforce that reflects the varied communities we serve.
equal opportunity employer - we are a community that values diversity, equity, and inclusion as fundamental principles of our culture and success.

This listing is sourced directly from Horizon3 AI's careers page and normalized into a canonical job model.