Flourish

Office & Executive Coordinator

New York · Exec · Full-time

Sponsorship not specified$73k-$92kDetected 15 days ago

LogisticsVendor ManagementLeadershipCommunicationOrganizational Skills

About the role

We are looking for a high-energy, detail-oriented, and proactive Office and Executive Coordinator to join our team.
This is a unique role that is 50% Executive Assistant (EA) supporting our Executive team and 50% Office Manager.
This is a full-time, in-office position supporting a vibrant team of ~115 people (with roughly 100 working in our New York office daily).

Proactively manage, prioritize, and optimize complex calendars for designated executives, navigating scheduling conflicts with perseverance.
Maintain a clean, organized, and fully functional office environment.
Manage relationships with building management and local vendors (cleaning, catering, IT support).
You will be the heartbeat of our office, ensuring our day-to-day operations run flawlessly while providing elite administrative support to our executive leadership team.
Calendar Management: Proactively manage, prioritize, and optimize complex calendars for designated executives, navigating scheduling conflicts with perseverance.
Daily Office Operations: Maintain a clean, organized, and fully functional office environment. This includes brewing morning coffee, loading/unloading dishwashers, and tidying common areas/conference rooms throughout the day.
Inventory and Vendor Management: Keep the office fueled by ordering, receiving, and stocking snacks, beverages, and office/kitchen supplies. Manage relationships with building management and local vendors (cleaning, catering, IT support).

2+ years of experience in an administrative, office management, or executive assistant role-ideally in a fast-paced or growing company.
Elite organizational skills and the ability to juggle multiple competing priorities without dropping the ball.
you are professional, clear, and possess high emotional intelligence.
You are polished and concise in your messaging to the team and on behalf of executives.
You are resourceful and a natural problem-solver who anticipates needs before they arise.
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), as well as expense management and travel booking tools (Concur).

Headquartered in New York City, we are an independently-operating, wholly-owned subsidiary of MassMutual Life Insurance Company.

Assist in planning and executing internal office events, happy hours, team lunches, and celebrations.
We are looking for a high-energy, detail-oriented, and proactive Office and Executive Coordinator to join our team. This is a unique role that is 50% Executive Assistant (EA) supporting our Executive team and 50% Office Manager.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

This listing is sourced directly from Flourish's careers page and normalized into a canonical job model.