pencil
Executive Assistant (PT)
Nashville, Tennessee
Sponsorship not specifiedDetected 4 days ago
SalesforceCRMLogisticsCustomer SupportLeadershipCommunicationMicrosoft Office
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16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- Calendar management for the CEO - scheduling meetings; sending calendar invitations and email reminders; confirming meetings in advance (response time within a 12-hour period, Monday-Friday)
- As requested, monitor email inbox and eliminate as many distractions as possible
- Prepare and send emails on behalf of the CEO, when requested, via Outlook and Salesforce
Responsibilities
- Support the implementation of PENCIL's board cultivation and engagement plan, reminding and supporting board leaders and staff to carry out defined activities for board engagement
- The Executive Manager is also the primary point of contact for our board members, facilitating meaningful engagement with PENCIL, and serves as the general administrative support staff for PENCIL's Management Team.
- The key areas of focus for the Executive Manager are executive office support, organization of the board of directors, and administrative support for PENCIL.
- Manage and regularly ensure the accuracy of all board members' information (contact info, job affiliation, committee assignments, board history) in Salesforce and other documentation
- Support executive office in keeping accurate notes of key stakeholders in Salesforce
- PENCIL exists to create a world where Metro Nashville Public School (MNPS) students and teachers have equitable access to resources and opportunities, empowering students to succeed now and in the future.
Requirements
- Ability to communicate (write, speak) in the voice of the CEO and other PENCIL leadership
- Ability to work independently and proactively without daily instruction
- ability to change direction quickly if situations change
- Ability to absorb constructive criticism well
- Bachelor's degree is preferred; Associate degree, at a minimum
- Measurable attention to detail
- Regularly make decisions that keep PENCIL's brand image strong
- Think beyond the task at hand to the impact the result of the task will have
- Draw conclusions and make suggestions for action
- Unquestionable discretion and integrity
- Adept at anticipating the needs of the CEO
- Strong planning and execution skills; ability to change direction quickly if situations change
- Proactively ask questions when a task/project is unclear
Nice to have
- Bachelor's degree is preferred
- Associate degree, at a minimum
Skills
- Excellent customer service and relationship management skills
- Ability to work efficiently, prioritize multiple tasks, and hit deadlines
- Demonstrable teamwork and conflict resolution skills
- Organized and able to keep accurate and detailed documentation
- Excellent written and oral communication skills
Compensation
- Communicate with board members on behalf of the CEO, as requested, obtaining personal and confidential information • Work closely with PENCIL's management team to develop and set the annual meeting calendar (board and all board committees
Benefits
- We will do this by creating a community that respects the unique perspectives and experiences of all stakeholders through proactive listening, continuous learning, and tireless advocacy for every student.
Equal opportunity
- PENCIL is committed towards developing a diverse staff that reflects the community we serve.
- Research shows that candidates from underrepresented communities often do not submit a resume if they do not feel highly qualified in all areas, therefore we extend an invitation to all candidates to apply, especially those from historically underrepresented communities, including but not limited to, those identifying as Black/African American, Indigenous/Native, Hispanic/Latinx, Asian American/Pacific Islander, Middle Eastern/North African and other people of color; LGBTQ+ candidates; and candidates with disabilities.
- PENCIL is an affirmative action and equal opportunity employer.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
This listing is sourced directly from pencil's careers page and normalized into a canonical job model.