World Wildlife Fund, Inc.
Facility Operations Manager
Washington D.C., , United States
No sponsorshipDetected 26 days ago
Project ManagementNegotiationAccountingBudgetingExcelVendor ManagementHRISContract ManagementCustomer SupportFDA RegulatoryLeadershipCommunicationCollaborationProblem SolvingPublic SpeakingMicrosoft OfficeSharePoint
About the role
- Since our founding in 1961, WWF has been committed to protecting nature and its resources.
- We understand that nature is our planet's greatest asset, intrinsically linked to human survival - and that it needs our help.
- Our work to reverse nature loss and conserve biodiversity has never been more urgent.
Responsibilities
- Manage the day-to-day operations of the WWF HQ facilities ensuring efficient operations and occupant satisfaction.
- Manage the $1.5M Property Management Agreement (PMA) and serves as the primary contact for WWF's property manager.
- Manage WWF's third-party office services team and office services contract to make sure that all Facilities requests are responded to thoroughly and in a timely manner. Monitor contractual KPIs.
- Oversee WWF workspace planning and allocation and provide expertise to WWF leadership, recommending options for effective workspace management and maximizing occupant satisfaction on building/seating enhancements and policy changes.
- Direct the purchasing, repairs and maintenance of supplies, furniture, and equipment facilities department. Maintains vendor relationships, monitors and reviews invoicing, and addresses vendor performance issues.
- Responsible for providing Facilities communications to WWF staff related to the operation or maintenance of the WWF headquarters building and associated impacts.
- Collaborate with property management to monitor building performance against established benchmarks and recommend greening practices. Represent the organization from a facilities standpoint on all construction/alteration projects for the building.
- Responsible for conducting new employee orientation sessions and other key facilities related trainings. Manage facilities intranet content update.
- Support LEED certification renewals for WWF's LEED Platinum Washington, DC headquarters.
- Provide backup to the Director, Sustainable Sourcing and Travel to manage contracts, review and approve business travel, enforce policies, and provide direction to WWF employees seeking assistance.
Requirements
- Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship.
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
- Performs other duties as required.
- Bachelor's degree or equivalent experience and a minimum of eight years of facilities administration experience.
- Advanced proficiency in Microsoft Office suite of products (Word/PowerPoint/Excel), SharePoint, and ability to quickly learn new systems unique to the organization such as Workday and SmartSimple.
Compensation
- Responsible for financial management including gathering base budget for Facilities and Buildings annual budget for Financial Operations Lead.
- Review and approve expense coding in the accounting system, review the monthly budget vs. actuals reports, and provide summary updates to the Financial Operations Lead.
- Support corporate risk management comprised of WWF HQ safety and security functions.
- Manage emergency/disaster protocol for the HQ building, including supporting semi-annual fire drills, maintenance emergency contacts directories and other critical response personnel.
Visa & Work Authorization
- Please note: Applicants must be legally authorized to work in the U
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This listing is sourced directly from World Wildlife Fund, Inc.'s careers page and normalized into a canonical job model.