world-foundation

Executive Assistant

Remote | United States

Sponsorship not specifiedDetected 162 days ago

ExcelLeadershipCommunicationPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft Office

About the role

The Executive Assistant is highly organized, adaptable, and skilled at managing complex schedules, board coordination, and international travel logistics.
You anticipate needs, solve problems proactively, and bring strong technical and organizational skills.
Calm and professional in all interactions, you are trusted with sensitive information, comfortable working independently, and able to adapt to changing priorities.

Provide comprehensive administrative support, including calendar management, meeting coordination, and screening & prioritization of email.
Plan and coordinate domestic and international travel for the primary Director, and provide travel support to two additional leaders.
proactively track and manage follow-ups.
Maintain an electronic filing and document management system.
Support preparation and distribution of content for Board and Advisory Board meetings

At least 10 years of experience as an Executive Assistant or in a senior administrative role directly supporting executives.
Experience planning multi-day events, leadership meetings, or conferences.
Advanced technical skills, with mastery of Microsoft Office (Word, Excel, PowerPoint, Outlook) and advanced proficiency in Google Workspace, Zoom, Slack, and other productivity tools.
Strong independent judgment and ability to work autonomously.
Handle information with an extremely high degree of sensitivity and confidentiality.
Provide administrative support to the Chair and Advisory Board, as required.

Manage organizational assets and perks (e.g., ticket allocations, memberships) where applicable.

This listing is sourced directly from world-foundation's careers page and normalized into a canonical job model.