The CARIAN Group

The CARIAN Group

Program Operations Coordinator – Utility Field Safety Operations

Somerset, NJ · Contract

Sponsorship not specified$50k-$75kDetected 22 days ago
ExcelLogisticsHRISLeadershipCommunicationOrganizational SkillsMicrosoft OfficeSharePointOSHA

About the role

  • This is not a basic administrative assistant role.
  • Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Responsibilities

  • Maintain workforce readiness trackers for field personnel, including training, credentials, badging, access status, and deployment readiness
  • Maintain accurate rosters, personnel lists, deployment records, contact lists, schedule updates, and field assignment trackers
  • Support timesheet collection, timesheet follow-up, expense coordination, and related administrative workflows
  • Support PPE, equipment, device, document, and field logistics tracking as needed
  • Maintain training documentation, credential records, onboarding files, access-readiness logs, and other program documents in an organized and audit-ready manner
  • Support program reporting by providing accurate workforce status, credential status, and documentation updates
  • Coordinate field communications, meeting logistics, document requests, and follow-up items as needed
  • Monday through Friday, with field support as needed
  • Utility field safety program support; contingent upon client award or notice to proceed

Requirements

  • 3+ years of experience in operations coordination, project administration, training coordination, credential tracking, HR compliance support, workforce coordination, or field operations support
  • Experience maintaining rosters, trackers, training records, credential records, schedules, or readiness documentation
  • Proficiency with Microsoft Office, including Excel, Outlook, Teams, and SharePoint
  • Ability to communicate clearly with field personnel, supervisors, recruiting, HR, safety, and program leadership
  • Ability to handle confidential information with professionalism and discretion
  • Ability to work from the Somerset, NJ office and support field coordination needs as required
  • Experience supporting utility, construction, infrastructure, safety, field services, or contractor workforce programs
  • Experience tracking OSHA training, NERC-CIP-related requirements, utility badging, site access, drug testing, background checks, safety certifications, or training expirations
  • Experience supporting field teams, union or non-union craft environments, high-volume onboarding, or multi-site workforce deployment
  • Familiarity with timesheet, expense, PPE, equipment, device, or field logistics coordination
  • Strong attention to detail and ability to manage deadlines, expirations, follow-ups, and multiple data sources
  • Strong organizational skills and ability to maintain accurate records in a fast-moving environment
  • Experience with learning management systems, credentialing systems, HRIS platforms, applicant tracking systems, SharePoint, Smartsheet, or similar tracking tools
  • Strong Excel skills, including filters, formulas, pivot tables, and status reporting

Nice to have

  • Preferred Experience

Compensation

  • The base salary range for this role is $50,000 - $75,000 annually. This range represents a good-faith estimate at the time of posting
  • actual compensation will depend on experience, qualifications, skills, project assignment, and business needs.
  • This position may also be eligible for discretionary bonus incentives or other compensation programs based on company and individual performance.

Benefits

  • CARIAN offers a competitive benefits package, including medical, dental, and vision coverage, paid time off, holidays, and 401(k) participation with company match.

Company info

  • Track required OSHA training, site orientations, utility-specific training, NERC-CIP-related requirements where applicable, First Aid / CPR, NFPA 70E, and other required training or refreshers
  • Monitor background check, drug screening, onboarding, badging, and site-access status for field personnel
  • Track training expiration dates, renewal requirements, pending items, cleared personnel, blocked personnel, and readiness gaps
  • Coordinate with recruiting, HR, safety leadership, field supervisors, and program leadership to resolve onboarding, training, credentialing, and access issues
  • Provide weekly readiness updates to the Program Manager, field supervisors, and program controls team
  • Identify missing records, expiring credentials, incomplete training, and access blockers before they impact field deployment
  • Protect confidential employee, training, screening, and credential information
  • CARIAN is a purpose-driven, woman-owned consulting and advisory firm dedicated exclusively to the power sector.
  • We partner with leading electric and gas utilities to provide strategic advisory and disciplined execution across program management, business intelligence, and field execution oversight.
  • Guided by integrity, trust, excellence, and accountability, our team helps deliver complex capital programs and build the resilient energy infrastructure that communities depend on.
  • Position Overview
  • CARIAN is seeking a Program Operations Coordinator - Utility Field Safety Operations to support workforce readiness, credential tracking, training compliance, access readiness, roster management, documentation, and day-to-day operational coordination for utility field safety programs.
  • This role is the control point for ensuring field personnel have the required training, credentials, background/drug screening status, badging, access readiness, and documentation needed to support utility field assignments.
  • The Program Operations Coordinator will work closely with the Program Manager, field supervisors, safety leadership, recruiting, HR, and program controls to maintain accurate records and support smooth field deployment.
  • The successful candidate must be highly organized, detail-oriented, and comfortable managing training requirements, credential status, expirations, rosters, timesheets, expenses, field logistics, and readiness tracking for a field-based workforce.

Equal opportunity

  • CARIAN is proud to be an equal opportunity employer.
  • We hire and develop talent based on qualifications, performance, and business needs.
  • As a women-owned firm dedicated to the power sector, we are committed to building a team that reflects professionalism, expertise, and integrity at every level.
  • Compensation
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