Wing Assistant

Events Specialist

Toronto

Work authorization requiredCAD 80k-CAD 108kDetected 36 days ago

Agentic AIProject ManagementHubSpotCRMLogistics5G/LTEResearch

About the role

Think of it like a startup within a corporate: fast moving and agile, with the stability of a corporate, and zero bureaucracy.
If you're driven by challenge and eager to make a significant impact in a high-caliber role, this is the opportunity you've been waiting for.
This is a hands-on role for someone 1-4 years into their career who loves logistics, thrives in fast-paced environments, and gets a kick out of pulling off a great event.

Responsibilities

Source and prioritize events. Research, evaluate, and recommend tradeshows, conferences, and industry events that align with our ICP and revenue goals. Own a rolling 12-month event calendar.
Negotiate and contract. Manage relationships with event organizers, vendors, and venues. Negotiate sponsorships, booth space, speaking slots, and add-ons to stretch every dollar.
Plan and execute end to end. Own every detail, including booth design and shipping, swag, collateral, lead capture, badge scanners, AV, catering, hotel blocks, and travel logistics for the team.
Run pre- and post-event campaigns. Work with marketing on email outreach, landing pages, paid promotion, and social to drive booth traffic and meeting bookings before the show.
Own the budget. Manage event spend across the full calendar. Track costs, forecast accurately, flag risks early, and make smart trade-off decisions when priorities shift.
Define KPIs and report on results. Set clear KPIs for each event (leads, meetings, pipeline, ROI) and build clean post-event reports that show what worked, what didn't, and how to improve next time.
Comfortable defining KPIs and building reports that connect event activity to pipeline and revenue.
Own a rolling 12-month event calendar.
You'll source the right shows, run them end to end, and be the person on the ground making sure every event drives real pipeline.
You'll partner closely with sales, marketing, and product to turn booth space and badge scans into meetings, opportunities, and closed revenue.

Requirements

1 to 4 years of experience in event marketing, field marketing, or event coordination, ideally B2B or tech.
A track record of organizing events end to end, even at smaller scale.
You can point to shows you ran and what came out of them.
Experience managing an events budget.
You know how to forecast, track spend, and make trade-offs to maximize ROI.
Familiarity with HubSpot is sufficient on the CRM side
You can rally a team, brief executives, and chat up prospects on a show floor with equal ease.

Nice to have

Experience with event tools like Cvent, Splash, Bizzabo, or Goldcast.
Experience working with international events or vendors.
Background in B2B SaaS or a similar fast-paced tech environment.
Note: due to the seniority of this role, you are exempt from completing any initial assessments sent to you via email.
If you do receive them, simply ignore them.
Genuinely into AI and using it to work smarter.
This is a must, not a nice to have.

Compensation

CAD 80k-CAD 108k

Company info

What We're Looking For
We're hiring a Field & Events Marketer to own our presence at industry events, tradeshows, and conferences across North America.
Every event is a chance to shape how customers, prospects, and the industry see us.

Visa & Work Authorization

You must have the right to work in the country where you live.
We are not able to offer visa sponsorship for this role.

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This listing is sourced directly from Wing Assistant's careers page and normalized into a canonical job model.