University of Illinois
Business Procurement Specialist - Carl R. Woese Institute for Genomic Biology
Urbana, IL, US
Sponsorship not specifiedDetected 2 days ago
AccountingProcurementContract ManagementCustomer SupportResearch
About the role
- Duties Responsibilities Procurement and Contract Management • Facilitate procurement and contract activities for all Ledger 3 funds: ◦ Working closely with Principle Investigators and Administrative staff ensuring accuracy of purchases. ◦ Reviewing quotes, requisitions for accuracy completeness, ensuring compliance with University Policies, specific to
- Ledger 3 Self-Supporting Funds. • Review, interpret and facilitate contractual documents—such as maintenance agreements, Facility Use Technical Testing Agreements —and provide recommendations based on their terms • Act as a liaison between Principal Investigators, vendors, and relevant administrative units to support timely contract review and execution. •
Responsibilities
- Review, interpret and facilitate contractual documents-such as maintenance agreements, Facility Use Technical Testing Agreements -and provide recommendations based on their terms
- Act as a liaison between Principal Investigators, vendors, and relevant administrative units to support timely contract review and execution.
- Support the end-to-end procurement process, including purchase orders, sole source justifications, solicitations, standing purchase orders (SPOs), contracts, non-conforming orders, cancel-and-replace transactions, and vendor setup using systems such as iBuy, Contracts+, Banner, and P-Card.
- Process Electronic Vendor Information Forms to support vendor onboarding.
- Maintain accurate, complete, and up-to-date procurement and contract documentation. Finance
- Support departmental purchasing through P-Card transactions and ensure timely reconciliation in Emburse in compliance with institutional policies.
- Serve as back-up support for daily cash counts and deposits, and month-end change fund counts. Customer Service, Training, and Operational Support
- Support onboarding and training of business office staff in areas of expertise.
- Maintain organized records and ensure work is completed accurately, efficiently, and on schedule.
- Perform additional duties as assigned to support departmental goals and organizational mission.
Benefits
- Provide backup coverage for in-person business office operations as needed.
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