Hudson Pacific Properties

Executive Assistant

Los Angeles CA · Contract

Sponsorship not specifiedDetected 36 days ago

Project ManagementBrand StrategyCRMForecastingBudgetingExcelLogisticsVendor ManagementLeadershipCommunicationPublic SpeakingOrganizational Skills

About the role

The ideal candidate exercises exceptional judgment, discretion, and professionalism, managing multiple priorities and deadlines while anticipating needs and driving projects to completion.
Coordinate domestic and international travel arrangements, including flights, hotels, transportation, conference registrations, itineraries, agendas, and supporting materials.
Screen and prioritize communications, schedule meetings and conference calls, and ensure timely follow-up on key action items.

Executive & Administrative Support
Manage a complex executive calendar, coordinating meetings and priorities with senior leadership, investors, analysts, Board-related contacts, external partners, and internal stakeholders.
Assist with preparation, formatting, distribution of presentations, reports, correspondence, meeting materials, and other business documents.
Process expense reports, maintain department files and records, and continuously improve administrative processes and workflows.
Exercise discretion and maintain confidentiality when handling sensitive business, financial, and personnel information.
Coordinate executive hospitality and meeting support, including arranging meals, coffee service, and catering.
Investor Relations Support
Support the quarterly earnings process, including earnings call logistics, scheduling, preparation and distribution of materials, analyst outreach coordination, and meeting management.
Manage and maintain the investor CRM database, including investor and analyst contacts, meeting logs, correspondence, engagement activity, market intelligence, and track related follow-up items and deadlines.
Support a polished and high-touch visitor experience for investor-facing meetings and events, including room reservations, catering, coffee service, visitor coordination, technology setup, materials preparation, agendas, and day-of support.

Minimum of 5-7 years of experience supporting senior executives, preferably within a public company, real estate, financial services, investor relations, marketing, communications, or related environment.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong interpersonal skills with the ability to interact effectively with executives, investors, analysts, vendors, and employees at all levels.

Bachelor's degree preferred.
Experience supporting executive-level meetings, events, investor-facing activities, or corporate communications initiatives preferred.
Experience maintaining CRM platforms, investor/contact databases, meeting logs, outreach records, or similar relationship-management systems is a plus.

Assist with annual budgeting, expense tracking, vendor contract administration, forecasting, and reconciliation activities.

That was our Chairman and CEO Victor Coleman's vision when he founded the company in 2006.

This listing is sourced directly from Hudson Pacific Properties's careers page and normalized into a canonical job model.