Vapi
Recruiting Coordinator
San Francisco · Senior
Sponsorship not specified$124k-$140kDetected 33 days ago
Brand StrategyLogisticsRecruitingLeadership
About the role
- Most phone systems trap callers in menus and scripts.
Responsibilities
- Own interview scheduling end-to-end across multiple time zones, ensuring a seamless process and keeping candidate pipelines moving efficiently.
- Maintain impeccable ATS hygiene, ensuring accurate candidate records, stage progression, and recruiting data integrity.
- Evaluate and improve recruiting coordination by identifying workflow inefficiencies, reducing manual processes, and building strong partnerships with recruiters, hiring managers, and interviewers.
- Drive recruiting process execution by facilitating debriefs, collecting timely feedback, proactively identifying stalled pipelines, and ensuring candidates move efficiently through the hiring process.
- Partner on recruiting events, community engagement, and employer branding initiatives, including meetups, industry partnerships, and other programs that strengthen Vapi's talent pipeline.
- Design and implement scalable recruiting systems and processes that reduce friction, improve efficiency, and support the company's rapid growth.
- Own and elevate the candidate experience, ensuring every interaction reflects Vapi's high standards and serves as a strong first impression of the company.
- Partner with recruiters, hiring managers, and leadership while supporting recruiting events, partnerships, and other pipeline-generation initiatives.
- Build something worthy of love
- We finish what we start and build trust by being people others can count on.
Requirements
- 3+ years in recruiting coordination or recruiting operations in a tech or startup environment, including high-volume interview scheduling.
- Hands-on experience with Ashby a must.
Compensation
- $124,000 - 140,000 per year
- Salary Range: $124,000 - 140,000 per year
Benefits
- Real stake: We offer a competitive salary and excellent equity ownership.
- Comprehensive health coverage: medical, dental, and vision plans
- Flexible time off: take what you need
- More: catered meals, transportation, gym, and a $10k annual L&D budget
Company info
- Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
- Many of us are previous founders
- Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate.
- We go directly to customers, data, and teammates instead of relying on summaries or assumptions.
This listing is sourced directly from Vapi's careers page and normalized into a canonical job model.