Podium Automation

Office & Facilities Coordinator

New York City

Sponsorship not specifiedDetected 21 days ago

Stakeholder ManagementSupply ChainLogisticsOrganizational SkillsOSHA

About the role

We're hiring an Office & Facilities Coordinator to keep our Brooklyn facility running, take care of the team, and quietly handle the hundred things that would otherwise pull engineers and operators off their work.
This is a hands-on, in-person role for someone who likes to be the person who gets things done.

Build and run visitor management: a sign-in system with a short-form NDA, food when needed, and lightweight event support
Manage building vendors, including cleaner coordination and waste management
Own facilities compliance, including fire drills, first aid supplies and training
Handle the unglamorous-but-critical: laundering arc flash suits, patio maintenance, coordinating electricians and building improvements, and dealing with the city or contractors when they dig a hole in front of our loading door (true story)
Keep the space organized, lead facility rebranding, and solve ad-hoc issues from time to time
Tradeshow Support & Coordination
Order and manage swag, merch, and booth materials

3+ years in office management, facilities, workplace operations, or a similar high-ownership operations role

Be the point person with our landlord and the building super on the basics: bathrooms and plumbing, annual fire extinguisher service, and AC/heating maintenance

Run the rhythms that make this a great place to work: Wednesday team lunches, birthdays and celebrations, holiday and summer parties

This listing is sourced directly from Podium Automation's careers page and normalized into a canonical job model.