The Knot Worldwide

The Knot Worldwide

Senior Executive Assistant

New York City, New York, United States · Senior

Sponsorship not specified$109k-$187kDetected 50 days ago
SparkOnboardingLeadershipCommunicationCollaborationProblem SolvingTime ManagementMicrosoft Office

About the role

  • As an Executive Assistant at The Knot Worldwide, you are a strategic extension of our leadership team.
  • Reporting to the SVP, Head of People, you will act as the operational anchor for the heart of our corporate functions.
  • Your mission is to enable high-velocity day-to-day execution of your designated Executives.

Responsibilities

  • Strategic Time Management: Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure your Executives are in the right places with the right people focused on key priorities.You anticipate conflicts before they happen and ensure Plan B and C are always in place to ensure smooth operations.
  • You will identify key stakeholders they need to meet with, suggest syncs with cross-functional partners, and ensure the right people are in the room to drive initiatives forward.
  • Communication & Email Proxy: Manage executive email flows. You will sort, prioritize, and draft communications, mirroring the "voice" of your leaders to expedite response times.
  • Operational Support: Maintain organization charts, manage senior-level interview scheduling, and oversee the onboarding process for new leadership hires.
  • Board & Prep Mastery: Support prep materials, agendas, and minutes for high-level engagements, including Board of Directors meetings and All-Hands.
  • Cross-Functional Team Integration: Partner seamlessly with the global Executive Assistant cohort and Chief of Staff to ensure synchronized operations
  • NYC Culture Carrier: Collaborate and engage with key stakeholders in-office such as Culture & Experience, and Internal communications in efforts to bring experiences to our leadership, employees and external stakeholders.
  • AI Integration: Leverage Gemini, Claude, and ChatGPT to summarize information, draft content, and optimize your administrative output.

Requirements

  • Advanced proficiency in Google Workspace (specifically Slides) and Slack.
  • You are the architect of complex, multi-city itineraries including air, lodging, ground transport, and visa requirements.

Skills

  • Timeliness, accuracy, judgement and discretion are critical skills and experiences

Compensation

  • details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, commissions, equity or sales incentives, if applicable.
  • Annual salary range
  • $108,850 - $186,600 USD

Benefits

  • Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, commissions, equity or sales incentives, if applicable.
  • We also offer benefits to eligible employees including medical, dental, retirement, and generous leave policies.
  • Starting pay is determined based on a combination of factors which may include location/market, education, experience, skills, and other qualifications of the successful candidate.

Company info

  • We believe in a wide range of holistic offerings to support our employees so that they can live our values day in and day out.
  • From mental wellbeing, physical health and financial planning, to engaging perks and discounts, we are in the business of celebrating and supporting the Moments that Matter, both in and out of the office..
  • We offer flexible vacation, generous parental leave, and prioritize initiatives that support the growth, development, and happiness of our people.
  • Together@TKWW is our approach to hybrid work.
  • It's designed to support how we work best: combining the flexibility we value with meaningful opportunities to connect in person.
  • Whether a role is Together@TKWW-eligible or not, we believe in purposeful moments to come together, build strong relationships, and drive bold ideas forward.
  • For Together@TKWW-eligible roles, this includes regular in-office time to foster collaboration and connection.
  • For roles not eligible for in-office expectations, we support connection through virtual collaboration and intentional gatherings.
  • To facilitate in-person collaboration, we have office spaces in Barcelona, Spain; Delhi, India; Galway, Ireland; London, England; New York, NY; and Washington, D.C.
  • US Notice: The Knot Worldwide provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.
  • In addition to federal law requirements, The Knot Worldwide complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
  • The Knot Worldwide expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
  • Only the data strictly necessary for this purpose is collected.
  • In some cases, your data may also be processed based on TKWW's legitimate interests (e.g., to improve recruitment practices or manage candidate pools), to which you can object at any time.

Visa & Work Authorization

  • You are the architect of complex, multi-city itineraries including air, lodging, ground transport, and visa requirements.
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This listing is sourced directly from The Knot Worldwide's careers page and normalized into a canonical job model.