pen
Special Assistant, Board Relations
New York, New York · Full-time
Work authorization required$65k-$75kDetected 20 days ago
Project ManagementLogisticsLeadershipCommunicationCollaborationProblem SolvingMicrosoft Office
About the role
- This is a full-time position based in our headquarters in New York City and will report to the senior manager of board relations and executive office.
- The special assistant will be the primary administrative and logistics staff person supporting the PEN America Board of Trustees and its various Committees.
- The Board is made up of prominent writers, philanthropists, and nonprofit and business professionals.
Responsibilities
- In close coordination with the Co-CEOs and senior manager, manage relations with the Board of Trustees, serving as the primary point of contact for all Trustees and for Board-related matters
- Manage the Board calendar, including the scheduling of Board and Committee meetings, candidate recruitment, Board retreats, and other engagements
- Provide overall Board support including assembling materials for meetings
- Maintain corporate records, including Board meeting minutes, resolutions, contact information, attendance records, and other documents
- In collaboration with the senior manager, support the development of Board communications, including a weekly email that shares key programmatic highlights and a monthly newsletter to the Board
- database support and materials management
- Provide executive support to the Co-CEOs in the absence of the special assistant, executive office
- Provide overall Board support including assembling materials for meetings; drafting agendas, presentation decks, reports, and meeting minutes, as well as correspondence; and maintaining Board resources, including the Board Handbook and Board and Committee membership rosters
- Provide general assistance to the senior manager, which includes, but is not limited to: calendar management and scheduling meetings; project management; internal and external communications and request s; database support and materials management; and oversight of special projects, as needed
Requirements
- Bachelor's degree and a minimum of two years of relevant professional experience including experience in coordination, schedule management, and internal communications.
- Experience supporting a nonprofit Board of Directors is preferable, but not required.
- Excellent written and verbal communication skills with proficiency in Microsoft Office, GSuite, and other board management portals/software
- Attention to detail with a strong understanding of broader strategic and organizational goals
- Must be able to provide valid proof of U.S. work authorization
- Must be able to provide valid proof of U.S.
- Demonstrated ability to maintain confidentiality, discretion, and professional judgment
- Strong project management, organizational, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment
- Commitment to PEN America's mission, centered on the celebration and defense of free expression for all.
- Willingness to defend the right to engage in speech that may be offensive and discomfiting and that reflects a wide range of political opinions and ideologies.
- PEN America promotes open and respectful dialogue across difference, and we work to allow a diversity of perspectives to flourish.
- Commitment to PEN America's advocacy and support for writers, artists and their allies around the world, without regard to the ideology or actions of their country's government
Compensation
- The salary range for this position is $65k-75k, commensurate with experience.
Benefits
- PEN America offers competitive compensation and full benefits.
- PEN America's benefits package includes medical, dental, and vision health insurance, paid time off, 10 paid holidays, pre-tax commuter benefits and a 403b retirement plan.
Company info
- PEN America stands at the intersection of literature and human rights to protect free expression in the United States and worldwide.
- We champion the freedom to write, recognizing the power of the word to transform the world.
- Our mission is to unite writers and their allies to celebrate creative expression and defend the liberties that make it possible.
Equal opportunity
- equal opportunity employer that does not discriminate in its hiring practices and is committed to having a workforce that reflects the population that it serves at all levels within the organization.
Visa & Work Authorization
- Must be able to provide valid proof of U.S. work authorization
This listing is sourced directly from pen's careers page and normalized into a canonical job model.