University of North Florida

University of North Florida

Assistant Director of Business Operations

Jacksonville, FL, USA · Director · Contract

Sponsorship not specifiedDetected 2 days ago
AccountingQuickBooksLogisticsProcurementHRHRISLeadershipCollaboration

About the role

  • When formally delegated, the Assistant Director may represent the Associate Director in operational matters.
  • Supervision Received Works under the general supervision of the Associate Director of Business & Program Management.
  • Exercises independent judgment in routine operational matters; supervision is provided for complex, sensitive, high-risk or policy-related issues.

Responsibilities

  • Supports the planning, implementation, and evaluation of departmental business processes related to finance, human resources coordination, and procurement.
  • Collaborates with program leadership and staff to review financial information, document action items, and support timely follow‑through, while assisting with the application and interpretation of State, Federal, University, and funding‑agency requirements as they relate to routine operational matters.
  • Provides accounting, finance, and grant management support by contributing to the development, monitoring, and analysis of departmental budgets across multiple funding sources, including E&G, Auxiliary, Grants and Contracts, and Foundation funds.
  • Monitors financial activity throughout the fiscal year to support accuracy, allowability, and alignment with budgets established in four fund categories and project objectives.
  • Serves as a routine fiscal liaison with internal and external partners under the supervision of the Associate Director of Business & Program Management.
  • Coordinates FIE's data entry into the Workday system and monitors procurement transactions for materials and services, (e.g., Pcards, purchase orders, and service contracts) to support timely and efficient processing of procurement activities in compliance with University policies, documentation standards, and approval requirements.
  • Develops and maintains FIE user procedure manuals.
  • Supports staff training related to QuickBooks Enterprise processes and procedures.
  • Support collaborative partners and cross-functional initiatives.
  • Assist with events that support FIE programs, including preparing materials, organizing logistics, and providing onsite support as needed.

Requirements

  • Master's and 2+ years of relevant experience or Bachelor's degree and 4+ years of relevant experience.
  • Assists with tracking grant and contract expenditures, assembling supporting documentation, and contributing to the preparation of required fiscal and programmatic reports.
  • Reviews and tracks position postings, application workflows, and required documentation prepared by designated support staff to promote consistency, accuracy, and compliance.

Nice to have

  • Master's degree in Accounting or Business-related field.
  • Experience supporting grant- or contract-funded programs.
  • Experience with Workday and/or QuickBooks Enterprise.
  • Name, current phone number and email address of a minimum of three professional references.
  • This position requires a successful completion of a level 2 background screening with fingerprinting.
  • For questions regarding this posting, contact Terri Cook at tcook@unf.edu
  • Statement(s) of Understanding
  • This position requires a background check.

Compensation

  • $75,000.00 to Negotiable Annual

Equal opportunity

  • The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community.
  • In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences.
  • In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
  • UNF is a Carnegie Community Engaged Institution.
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This listing is sourced directly from University of North Florida's careers page and normalized into a canonical job model.