Hitachi

Hitachi

Site Office Administrator

Memphis, Tennessee, United States · Full-time

Sponsorship not specifiedDetected 7 days ago
AccountingExcelSAPLogisticsProcurementInventory ManagementHRFDA RegulatoryResearchLeadershipCommunicationProblem SolvingTime ManagementMicrosoft OfficeOSHA

About the role

  • This role plays a critical part in managing day-to-day office operations and spare parts asset logistics, while ensuring compliance with all regulatory and quality standards.
  • Assist with site operations, vendor coordination, and accounting processes.

Responsibilities

  • include but are not limited to: Provide comprehensive administrative support to the Service & Maintenance Organization (SMO) staff.
  • Support material management, including organization of warehouse inventory and parts shipping/receiving.
  • Manage procurement and payment processing for spare parts, consumables, and office supplies.
  • Maintain Quality Management System (QMS) compliance by handling QA and engineering documentation in accordance with FDA and OSHA regulations.
  • Support the coordination and tracking of safety trainings and related documentation.
  • Maintain organized accounting records as directed by management.
  • Assist management in preparing internal reports, documents, and presentations.
  • Support Human Resources with onboarding tasks and document control.
  • Provide comprehensive administrative support to the Service & Maintenance Organization (SMO) staff.
  • Hitachi brings together the world's greatest minds to help breathe life into new possibilities - and drive innovation for a better future.

Requirements

  • 3-5 years of experience working as an Administrative Assistant and or inventory management filed.
  • Must pass hospital's new employee screening as required and administered by Human Resources.
  • Proven ability to take direction well, follow through on assigned tasks, and work cooperatively under supervision.
  • Must be reliable, accountable, and able to follow instructions from managers without resistance or defiance.
  • Knowledge of office management, company office procedures, and company policies.
  • Technical: Proficiency in the Microsoft Office suite of applications-Word, Excel, and PowerPoint Additional
  • Participate in special projects and initiatives as required.
  • High school diploma or equivalent, post-Secondary education in administration, business, or related field (preferred).
  • Friendly professional demeanor and team player.
  • Ability to build rapport with clients, customers, and SMO site staff.
  • High Level of accuracy and attention to detail.
  • Ability to multitask and manage multiple projects simultaneously.

Nice to have

  • Bilingual (Japanese) is not required but helpful.
  • SAP software experience is helpful but not required.
  • Lift and carry 10 pounds infrequently.
  • Communicate by speech and hearing continuously.
  • Communicate by telephone and in person.
  • Use personal computer, telephone, and general office equipment.
  • Manual dexterity needed for keyboard and calculator use.
  • Movement within office and warehouse.

Skills

  • Coordinate import, export, and domestic shipments for parts and tools entering or leaving the site.
  • Excellent verbal, written and interpersonal communication skills.
  • Strong organization skills, time management skills and problem-solving skills.

Benefits

  • Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe.

Company info

  • Hitachi Particle Engineering and Services, Inc.
  • Division: Particle Therapy Division Location: Memphis, TN Status: Regular, Full Time Summary: Hitachi Particle Engineering and Services, Inc. is the world's leading commercial supplier of ion linear accelerator systems.
  • We specialize in the development, production, installation and servicing of low-cost compact ion linear accelerators (linacs) using radiofrequency quadrupole (RFQ) linac and drift-tube linac (DTL) technology.
  • Our company is dedicated to using this position of leadership to provide the highest quality and most reliable commercial ion linac systems to meet the needs of customers in medical, industrial, and research applications.
  • Position Summary: We are seeking a detail-oriented and experienced Office Administrator to support the Particle Therapy Division (PTD) Service & Maintenance Organization (SMO) at our U.S. site office located within a customer hospital, with additional remote support responsibilities for another U.S. site location.
  • The Site Office Administrator will report directly to the Manager, Administration & Procurement and work closely with the Site Service Managers, providing administrative support to both the local and remote SMO teams.
  • Monitor and update equipment calibration records.

Equal opportunity

  • Queries other than accommodation requests will not be responded to.
  • That's why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world's biggest challenges.
  • Our people love technology - and they love making a difference.
  • They have a passion for finding new solutions and working with brilliant colleagues.
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This listing is sourced directly from Hitachi's careers page and normalized into a canonical job model.