Wsgr

Wsgr

Litigation Executive Assistant

Palo Alto

Sponsorship not specified$47k-$63kDetected 34 days ago
Project ManagementExcelLogisticsResearchCommunicationCollaborationMentoringAdaptabilityOrganizational SkillsMicrosoft Office

About the role

  • Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide.
  • We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.
  • The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe.

Responsibilities

  • Perform e-filings in state and federal courts; prepare and send courtesy copies to judges and opposing counsel.
  • Manage attorney admissions, court logins, and Certificates of Good Standing for pro hac vice applications.
  • Maintain accurate client and case records in the firm's document management system (e.g., NetDocs).
  • Manage high-volume attorney inboxes and calendars, prioritizing and addressing action items, distributing and saving key documents.
  • Reserve hoteling offices via the firm's booking system and ensure building security access in other firm offices.
  • Prepare initial drafts (shells) of legal documents (e.g., notices, briefs, subpoenas, discovery requests and responses, motions, declarations, proposed orders, certificates of service) and edit as needed.
  • Document Management and Production
  • Organize and manage electronic files in adherence to firm policies and serve as file keeper.
  • Handle document formatting, PDF conversions, printing, and scanning.
  • Manage and execute the prebill review and editing process within the firm's paperless billing system by analyzing prebills for accuracy and compliance with client billing guidelines, rate structures, discounts, budgets, and alternative fee arrangements; incorporate attorney revisions, track progress, and ensure timely completion of reviews.

Requirements

  • 5+ years of litigation experience in a law firm environment, demonstrating success in managing complex workflows, client matters, and competing priorities.
  • Proficiency in e-filing in both state and federal courts required.
  • Excellent communication and interpersonal skills, with the ability to interact effectively at all levels of the firm, including attorneys, staff, clients, and external vendors.
  • Demonstrated ability to work independently and carry out assignments to completion with minimal supervision.
  • The position requires deep familiarity with litigation procedures, strong organizational skills, and the ability to anticipate needs in a dynamic team setting.

Nice to have

  • Bachelor's degree preferred.
  • Advanced skills in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and PDF editing tools
  • familiarity with AI-based tools for drafting, scheduling, research, and workflow optimization preferred.
  • Experience with Google Workspace is a plus.

Compensation

  • The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work lo

Equal opportunity

  • Employer (EOE).
  • Equal Opportunity Employer (EOE).
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