Tufts University
Executive Assistant School of Medicine
Boston, Massachusetts · Senior
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About the role
- Within the Office of the Dean, this Executive Assistant will support the Executive Associate Dean (EAD) and the Vice Dean for Academic Affairs (VDAA).
- The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic programs and departments, the teaching and research enterprises, student services, and campus buildings and facilities.
- The Executive Associate Dean serves as the school's chief administrative officer, providing strategic leadership and oversight for planning, operations, finance, workforce, facilities, research support, and institutional priorities in partnership with the Dean and university leadership.
Responsibilities
- The Executive Assistant supports the work of the EAD and VDAA by carrying out complex administrative duties which include: managing and prioritizing a high volume of meeting requests on very complicated calendars
- Proactively manages and prioritizes executives' schedule of meetings, including managing high volume of overlapping requests, resolving calendar conflicts, and managing recurring meetings. Arranges for rooms, audio visual, and other meeting needs.
- including agendas, meeting notes/minutes, action item tracking and follow up. Attends and provides staff support as appropriate.
- Provides support for presentations, including slide preparation, editing/proofreading, and creation of other necessary materials.
- Support for exploration of new academic programs and/or new administrative initiatives.
Requirements
- Knowledge and experience typically acquired by:
- Associate's Degree
- 5 years of related experience
- Proven track record of proactively managing complex schedules
- Ability to work with confidential information and data
- Ability to anticipate needs and proactively solve problems
- Ability to take initiative and ownership of projects
- Proficiency with MS Office applications
- Participates in and manages special projects as required, including, but not limited to:
Nice to have
- Bachelor's Degree
- Minimum $33.65, Midpoint $40.10, Maximum $46.60
- generally, new hires can expect pay between the minimum and midpoint of the range.
Compensation
- Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.
This listing is sourced directly from Tufts University's careers page and normalized into a canonical job model.