Wounded Warrior Project

Wounded Warrior Project

Senior Government & Community Relations Event Planning Specialist

Washington, DC · Senior

Sponsorship not specified$78k-$98kDetected 30 days ago
Machine LearningSparkProject ManagementSalesforceNegotiationBudgetingLogisticsProcess ImprovementVendor ManagementLeadershipCommunicationCollaborationTime ManagementMicrosoft Office

About the role

  • We know these are some of the things people look for in a job.
  • If you're the kind of person who believes that honoring and empowering our nation's veterans is more than just a cause - that it's a calling - then we're ready to meet you.
  • When you join Wounded Warrior Project® (WWP), you're committing to making a difference.

Responsibilities

  • Prepare WWP senior leaders for major GCR-led conferences, meetings, and engagements, providing support before and during events.
  • Manage event budgets and staffing, ensuring coordination of vendors, lodging, transportation, and AV needs, while exercising fiscal responsibility to safeguard donor funds.
  • Oversee the development and review of promotional materials (e.g., signage, briefing documents, media collateral) to enhance event visibility and awareness.
  • Create and maintain event schedules, timelines, agendas, and activity plans while communicating risks and updates to senior leadership.
  • Provide on-the-ground support and coordinate teammates and contract personnel during GCR events, ensuring day-of needs are met.
  • Utilize event registration software (e.g., Cvent, Salesforce, SurveyMonkey) and emerging technologies to manage registration, budgeting, venue sourcing, and reporting.
  • Collaborate with Travel & Events and other WWP departments to coordinate logistics, travel, and lodging for warriors and teammates.
  • Manage multiple concurrent GCR events, adapting to challenges by identifying alternatives and consulting internal teams for support.
  • Lead GCR event planning meetings and participate in relevant events and briefings.
  • Maintain accurate records using registration and data management tools.

Requirements

  • Five years of experience in event planning and management, or a hospitality environment.
  • Three years of experience with event registration and management software (e.g., Cvent, Salesforce, SurveyMonkey).
  • Three years of experience negotiating vendor contracts and rates.
  • Experience in government & community relations or similar fields, including events tied to public policy, advocacy, or community outreach.
  • Seven years of experience in event planning and management, with a focus on large-scale events.
  • Five years of experience with event registration and management software (e.g., Cvent, Salesforce, SurveyMonkey).
  • Experience in the non-profit sector.
  • Bachelor's degree in event planning, hospitality, communications, or related field.
  • Ability to obtain ASIST Certification within 1 year of hire.

Skills

  • Exceptional interpersonal skills, with high emotional intelligence and the ability to handle sensitive matters with diplomacy and empathy.
  • Professional presence and ability to represent WWP's mission and values at major events, conferences, and stakeholder engagements.
  • Strong attention to detail, ensuring accuracy and quality across all event deliverables.
  • Unequivocal commitment to the highest standards of personal and business ethics and conduct.
  • Mission-driven, guided by core values, and a pleasure to work with.

Compensation

  • The estimated hiring range for this position is between $78,489 - 98,112 annual base salary, subject to a candidate's combination of experience, qualifications, and credentials.
  • This position may also be eligible for an annual performance incentive.

Benefits

  • Great benefits.
  • At WWP™, we recognize our mission cannot be accomplished without our talented teammates, which is why we're proud to offer benefits such as:
  • Full medical, dental, and vision coverage for both teammates AND family members
  • A flexible hybrid work schedule (three days in the office, two days' work from home)

Visa & Work Authorization

  • without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, marital status, citizenship, age, veteran or military status, disability, genetic information, or any other character
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This listing is sourced directly from Wounded Warrior Project's careers page and normalized into a canonical job model.