Harvard University

Harvard University

Faculty Administrative Assistant

Boston, MA, United States · Mid

No sponsorshipDetected 2 days ago
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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

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Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 15 green-card filings in this occupation, 93% were for a worker who already held the job.

States it is exempt from the H-1B cap

In 9 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Files H-1B transfers

11 transfer filings in the last year, covering 11 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • We are actively hiring for multiple Faculty Administrative Assistant roles under this posting.
  • Hybrid, 3 days per week onsite role on our Boston based campus
  • $31.86 - $34.61 per hour (commensurate with experience), 35 hours per week, overtime eligible role

Responsibilities

  • Reporting to a Manager of Unit and Faculty Support the Faculty Administrative Assistant supports faculty with complex administrative duties related to their teaching, research, and other responsibilities.
  • The Faculty Administrative Assistant will act as a seamless extension of the faculty they support and will work closely with other Faculty Administrative Assistants across ten academic units, as well as with their manager.
  • Faculty Administrative Assistants also work with and assist peers on activities that support teaching, research, finance, and other departments.
  • Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments
  • Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirements
  • Manages and coordinates extremely active, complex calendars; scheduling appointments, meetings, and events
  • Performs basic online research; retrieves books, articles, and other information
  • Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files
  • Builds strong relationships with stakeholders, including faculty, staff, and external partners
  • Performs office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty's behalf

Requirements

  • High School Diploma or GED required.
  • 3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required.
  • A cover letter is required to be considered for this opportunity.

Nice to have

  • You have a willingness to work in a collaborative work environment supporting a variety of faculty, colleagues, and changing assignments based on business needs
  • You are proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysis

Skills

  • You set a high bar for yourself with attention to detail, confidentiality, and strong customer service
  • You work well independently and also contribute as a valuable team member with an attitude focused on helping others
  • People describe you as reliable and resourceful - you always follow through and strive to surpass expectations
  • You can adapt quickly to changing staffing assignments, responsibilities, tasks, and feedback
  • Please note: A cover letter is required to be considered for this opportunity.
  • Additional Information
  • Standard Hours/Schedule: 35 hours per week, overtime eligible
  • Company Description
  • Why join Harvard Business School?
  • It is among the world's most trusted sources of management education and thought leadership.

Compensation

  • $31.86 - $34.61 per hour ( $58,000 - $63,000 annually), commensurate with experience

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • Harvard Business School, located on a 40-acre campus in Boston, was founded in 1908 as part of Harvard University.
  • Job Description We are actively hiring for multiple Faculty Administrative Assistant roles under this posting.
  • As the professors' administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's (HBS) mission to educate leaders who make a difference in the world.
  • Supports faculty when they are teaching and with course platform; assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class; coordinating arrangements for class visitors, etc.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement

Visa & Work Authorization

  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Certain visa types and funding sources may limit work location.
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.