CALSTART

CALSTART

Human Resources Coordinator

Remote, US · Full-time

Sponsorship not specifiedDetected 13 days ago
CanvaStakeholder ManagementHRHRISOnboardingCustomer SupportLeadershipCommunicationPublic SpeakingOrganizational SkillsSharePoint

About the role

  • This role is responsible for managing onboarding and offboarding activities, maintaining employee records, supporting HR systems and reporting, and ensuring an exceptional employee experience.
  • The ideal candidate is highly organized, detail-oriented, customer-service focused, and thrives in a fast-paced environment.
  • They possess strong technical skills, exercise discretion with confidential information, and are passionate about supporting employees and organizational success.

Responsibilities

  • The Human Resources Coordinator provides comprehensive administrative and operational support across the full employee lifecycle.
  • Own end-to-end onboarding process by coordinating all pre-employment and onboarding activities for new hires.
  • Schedule exit interviews and maintain related documentation.
  • Maintain accurate employee information, personnel files, documents, and electronic HR records in ADP Workforce Now
  • Maintain organizational charts by updating reporting relationships, position changes, new hires, and separations.
  • Support HR system testing and implementation of new functionality.

Requirements

  • Minimum of 2 years of Human Resources administrative or coordinator experience.
  • Experience working with an HRIS, preferably ADP Workforce Now.
  • Ability to prioritize multiple assignments while meeting deadlines.
  • All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in.

Nice to have

  • Bachelor's degree preferred.
  • Associate's degree in Human Resources, Business Administration, or related field

Skills

  • Desired Qualifications

Compensation

  • Process employee status changes including promotions, transfers, compensation changes, and organizational updates.

Company info

  • CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
  • For over 30 years, it's been CALSTART's mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.
  • For over 30 years, it's been CALSTART's mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth.
  • CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all.
  • CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.
  • About the Role
  • Duties & Responsibilities
  • Employee Onboarding & Offboarding
  • Prepare and process new hire documentation and employment records within ADP Workforce Now
  • Administer background checks, employment verification, I-9 documentation, and other required pre-employment activities.
  • Facilitate new hire orientation and ensure timely completion of onboarding requirements, compliance training, and submission of required documentation
  • Prepare onboarding materials, welcome packets, and employee resources.
  • Manage onboarding schedules by coordinating required trainings, meet-and-greet meetings with managers, and cross-functional team members.
  • Coordinate employee offboarding, including exit documentation, stakeholder communication, equipment coordination, and system updates.
  • HR Administration & HRIS
  • Process employee status changes including promotions, transfers, compensation changes, and organizational updates.
  • Ensure employee records remain compliant with organizational policies and applicable employment laws.
  • Generate routine HR reports, workforce metrics, and other reports as needed.
  • Assist with HRIS audits to ensure data accuracy and integrity.
  • Troubleshoot basic employee and manager HR system questions.
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This listing is sourced directly from CALSTART's careers page and normalized into a canonical job model.