Usc
Administrative Assistant II
Los Angeles, CA - University Park Campus · Mid · Full-time
Sponsorship not specified$26k-$35kDetected 1 day ago
AccessibilityLogisticsProcurementPerformance ManagementHRISResearchCommunicationCollaborationOrganizational SkillsMicrosoft OfficeAccounts Payable
About the role
- The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Administrative Assistant II at the Brain and Creativity Institute (BCI) and Dornsife Cognitive Neuroimaging Center (DNI).
- The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences.
- The university reserves the right to add or change duties at any time.
Responsibilities
- Provide comprehensive administrative support ensuring efficient daily operations and effective communication.
- Prepare, format, type and print manuscripts, scientific reviews, research articles, and other professional documents such as letters of recommendation for colleagues, BCI faculty and graduate students.
- Maintain and update the Director's calendar and task management system as needed.
- Perform campus-related errands, including deliveries and coordination with university departments, libraries, and administrative offices.
- Support contract and grant administration by coordinating documentation, monitoring deadlines, and assisting with administrative processes.
- Provide periodic administrative support to the DNI Director.
- General Office Support
- Collaborate with Office Assistant to prepare Cammilleri Hall rental agreements, collect rental fees, and maintain effective communication with prospective clients.
- Partner with Office Assistant to update BCI website, ensuring content accuracy and relevancy.
- In the absence of the Office Assistant, order office supplies, assist with conference room reservations, and submit building and facility maintenance requests to ensure continuity of departmental operations.
Requirements
- Proficiency in Microsoft Word and Excel.
- Experience supervising direct reports, including if applicable, hiring, onboarding, training, performance management, setting priorities, and professional development.
- Bachelor's degree
- Attendance at events is not required.
Nice to have
- Skilled in Workday Financial System, Priority Software Facility Billing System and Word Press.
- The hourly rate range for this position is $26 - $35.
- This position is gift-funded.
- Required Documents and Additional Information:
- Resume and cover letter required (may be uploaded as one file).
- Job openings are posted for a minimum of (5) five business days.
- This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
- Minimum Experience: 3 years
Skills
- Secretarial or specialized clerical and administrative experience.
- Preferred Education: Bachelor's degree
- Preferred Experience: 4 years
- USC is an equal opportunity employer.
- USC observes affirmative action obligations consistent with state and federal law.
- Inquiries will be treated as confidential to the extent permitted by law.
- Notice of Non-discrimination
- Employment Equity
- Read USC's Clery Act Annual Security Report
- USC is a smoke-free environment
- Digital Accessibility
- If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
Compensation
- Coordinate, prepare, and finalize annual Chair, Institute, and Endowment reports, ensuring accuracy, completeness, and timely submission.
- Read USC's Clery Act Annual Security Report
Benefits
- To support the well-being of our faculty and staff, USC provides benefits-eligible employees with a broad range of perks to help protect their and their dependents' health, wealth, and future.
- These benefits are available as part of the overall compensation and total rewards package.
- You can learn more about USC's comprehensive benefits here.
- Post travel, prepare reimbursement requests with supporting documentation.
This listing is sourced directly from Usc's careers page and normalized into a canonical job model.