Vista Projects
Receptionist
Calgary, Calgary region
Sponsorship not specifiedDetected 24 days ago
CybersecurityHRCustomer SupportLeadershipCommunicationCollaboration
About the role
- Job DescriptionJob DescriptionWhat Vista Does Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations.
- Why We Do It We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market.
- This includes biofuels and produced water treatment to natural gas and petrochemical processing.
Responsibilities
- Front Desk and Reception Management: Greets visitors warmly, directs them appropriately, and maintains a tidy and inviting reception area.
- Communication and Collaboration: Manages incoming calls and emails, ensuring clear and professional communication with internal and external parties.
- Administrative Support: Assists with scheduling appointments, managing calendars, and booking meeting rooms as needed.
- Facilities Operations and Maintenance: Coordinates with the Facilities team to report maintenance issues and supports the upkeep of common areas.
- Event Coordination: Provides logistical support for company meetings and small events, assisting with setup and coordination.
- Organization: Proven ability to manage multiple tasks with attention to detail.
- Our proven project execution process is based on a "single source of truth" model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.
- Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector.
- Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.
- What You Would Do in This Role The Receptionist maintains the front desk as the primary point of contact for visitors and callers, ensuring a welcoming atmosphere and efficient handling of inquiries.
Requirements
- Performing other administrative duties, as required.
- Familiarity with standard office equipment and basic software applications.
- Candidates may be required to complete a security clearance procedure prior to receiving an offer.
Nice to have
- Technical Skills: Knowledge of multi-line phone systems and experience with scheduling or visitor management software.
- Additional Skills: Basic understanding of office procedures and administrative best practices.
- Why People Like Working with Us Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires.
- If that doesn't excite you, this role likely won't be a fit.
- Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture.
Skills
- Excellent verbal and written communication abilities.
- Customer Service: Strong interpersonal skills with a friendly and professional demeanor.
- Technical Proficiency: Familiarity with standard office equipment and basic software applications.
- Reliability: Consistent punctuality and attendance, demonstrating dependability.
- Education: High school diploma or equivalent.
- Knowledge of multi-line phone systems and experience with scheduling or visitor management software.
- Additional
- Basic understanding of office procedures and administrative best practices.
- Our staff and clients like that it gives them real-time access to validated data shared across all project departments.
- Vista offers all employees
- A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
Benefits
- An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
- Competitive compensation and benefits, including a performance-linked variable pay program
- Flexible work schedules, half-day Fridays and free parking
- Where We Work The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets.
Company info
- While we are headquartered in Calgary and maintain a satellite office in Houston.
- A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
- Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline.
Visa & Work Authorization
- Candidates may be required to complete a security clearance procedure prior to receiving an offer
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This listing is sourced directly from Vista Projects's careers page and normalized into a canonical job model.