Pillsbury

Legal Practice Coordinator (IP)

Austin

Sponsorship not specified$90k-$115kDetected 26 days ago

Intellectual PropertyResearchCommunicationTime ManagementWritingMicrosoft Office

About the role

The expected salary range for this position is $90,000 - $115,000.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.

Assumes responsibility for ensuring the efficient daily administrative tasks and support to the attorneys and patent agents in the Intellectual Property Practice Section.
Review timekeeper docket reports and maintain docket notes to keep IP timekeepers abreast of upcoming deadlines and their respective status.
Open new matters, review and edit client bills, screen calls and emails, process expense reports, submit check requests, process invoices, handle travel arrangements, and maintain electronic files.
Demonstrates mastery of the Firm's Microsoft Office system by producing a variety of documents from various source materials.
Provides administrative support to assigned legal team by ensuring the organization of workflow, files, and recordkeeping, including preparation of timesheets and client bills, expense reports, and the processing of incoming and outgoing mail and overnight deliveries.
Performs other administrative duties as assigned.

5+ years of legal secretarial experience in patent prosecution required and in-depth knowledge of USPTO rules and regulations.
Tech savvy with advanced-level MS Office Suite and Adobe Acrobat skills required.
Required Skills and Abilities:
Ability to work cohesively in a team environment.
Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution.
Excellent client service, communication, organizational, and time management skills a must.
Team player with outstanding interpersonal skills and a strong work ethic.
Accurate typing speed of 60+ wpm.

Excellent word processing skills and knowledge of Windows operating system.
Ability to meet the demands of a fast-paced work environment and multiple priorities.
Excellent organizational, communication and interpersonal skills.
Professional, upbeat, energetic, proactive, dependable, and takes pride in work.
Proficiency in spelling, grammar, proofreading and writing skills (English), and a strong attention to detail and accuracy.
Ability to handle confidential and sensitive information with the appropriate discretion.
Ability to quickly learn new processes/procedures/styles and possess good judgement/intuition.

Assist with secretarial coverage when IP legal secretaries are unexpectedly out or on vacation.

This listing is sourced directly from Pillsbury's careers page and normalized into a canonical job model.