Haydenai
Facilities Manager
San Francisco HQ Office · Contract
Sponsorship not specifiedDetected 63 days ago
Computer VisionIncident ResponseNegotiationLogisticsVendor ManagementProcurementOnboardingContract ManagementControlsOrganizational Skills
About the role
- You will report into the Chief People Officer and work closely with IT, Finance, and the broader People team.
- This position is based in San Francisco and is fully on-site 5 days a week given the hands-on nature of the role.
Responsibilities
- Manage kitchen and office supply procurement, including oversight of the company Amazon Business account
- Maintain office equipment, furniture, and common areas
- coordinate repairs and maintenance with vendors and building management.
- Manage employee badge and access control systems, including onboarding/offboarding access, troubleshooting, and coordination with IT.
- Source, onboard, and manage vendor and contractor relationships across cleaning, maintenance, security, catering, and other facility services.
- Manage relationships with fleet vendors, rental providers, and automotive service partners.
- Manage kitchen and office supply procurement, including oversight of the company Amazon Business account; monitor spend and identify cost-saving opportunities.
- Maintain office equipment, furniture, and common areas; coordinate repairs and maintenance with vendors and building management.
- Act as the primary liaison with building management and landlord contacts for SF, NYC, New Jersey and LA offices.
- Maintain and update emergency preparedness plans, including evacuation procedures and incident response protocols.
Requirements
- 5-7 years of experience in facilities management, office operations, or a related field, preferably at a fast-growing technology company.
- Experience with access control and building management systems
Nice to have
- Experience supporting multi-office operations across multiple cities or regions.
- Prior fleet or vehicle management experience.
- Bachelor's degree in Business, Facilities Management, or a related field
- equivalent experience will be considered.
Benefits
- Ensure the office remains compliant with local health, safety, and building code requirements.
Company info
- At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges.
- From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future.
- As the Facilities Manager at Hayden AI, you will be the operational backbone of our physical workplaces, ensuring our offices run smoothly so our teams can focus on building the future of intelligent transportation. In this role, you will own end-to-end facilities operations for our San Francisco headquarters and support our growing New York City office, New Jersey office and Los Angeles office, while directly managing one Front Desk Office Specialist. You will report into the Chief People Officer and work closely with IT, Finance, and the broader People team. We are looking for a proactive, service-oriented operator who takes pride in the details, thrives in a fast-moving environment, and brings strong vendor management skills and sound judgment to everything they do. This position is based in San Francisco and is fully on-site 5 days a week given the hands-on nature of the role.
- As the Facilities Manager at Hayden AI, you will be the operational backbone of our physical workplaces, ensuring our offices run smoothly so our teams can focus on building the future of intelligent transportation.
- In this role, you will own end-to-end facilities operations for our San Francisco headquarters and support our growing New York City office, New Jersey office and Los Angeles office, while directly managing one Front Desk Office Specialist.
- We are looking for a proactive, service-oriented operator who takes pride in the details, thrives in a fast-moving environment, and brings strong vendor management skills and sound judgment to everything they do.
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This listing is sourced directly from Haydenai's careers page and normalized into a canonical job model.