Smartsheet

Procurement Specialist

San Jose, CR

Sponsorship not specifiedDetected 12 hours ago

NegotiationAccountingProcurementContract ManagementResearchCommunication

About the role

That is magic at work, and it's what we show up for every day.
Smartsheet is looking for an experienced Procurement Specialist to join our Procurement team, partnering closely with Legal, Finance, and Accounting across the Procure-to-Pay process.
Our procurement function is in the midst of a transformation, and we want to be upfront about what that means for this role.

For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter.
Own supplier relationships for designated categories, including onboarding, basic performance follow-up, and issue resolution
Develop and apply category expertise by analyzing spend and volume patterns, identifying consolidation or savings opportunities within your categories
Execute the day-to-day Procure-to-Pay mechanics-creating and processing requisitions and purchase orders, routing contracts for signature, loading documents into our systems, and keeping records accurate.
Maintain the integrity of procurement records, contract metadata, and renewal tracking so the team has reliable visibility into the portfolio
Support broader RFx and sourcing activities led by Procurement Managers, including documenting bid comparisons and capturing negotiated pricing and terms
Let's build what's next, together.

1-2+ years of experience in procurement, purchasing, or a Procure-to-Pay function, including some exposure to buying, vendor interaction, or commercial decision-making
Sound commercial judgment-you can evaluate whether a request makes sense, whether pricing and terms are reasonable, and when to push back or escalate
Hands-on functional proficiency with Coupa (requisitions, POs, approvals, supplier records)
Strong written and verbal communication skills in English, with the ability to engage clearly with business owners, vendors, legal counsel, and procurement staff
High degree of organization and the ability to manage multiple concurrent requests without losing track of details

Demonstrated proficiency leveraging AI tools in day-to-day work (e.g., contract review, automations, reports, market research)
Experience applying AI to procurement-specific use cases such as intake triage, supplier screening, or sourcing acceleration
Hands-on experience with intake and orchestration platforms in the modern procurement stack (e.g., Zip, Oro Labs, Omnea, Levelpath) and how they shape upstream procurement workflows
Experience with Smartsheet
At Smartsheet, your ideas are heard, your potential is supported, and your contributions have real impact.
You'll have the freedom to explore, push boundaries, and grow beyond your role.
When you're doing work that stretches you, excites you, and connects you to something bigger, that's magic at work.
Equal Opportunity Employer:

Now, in our most ambitious chapter yet, we are uniting human teams with AI agents.
By orchestrating the work agents do best, automating manual tasks and uncovering insights at scale, we create the space for people to focus on what truly matters: judgment, creativity, and big thinking.
Much of this work is manual today and will be a meaningful part of the role until automation matures
We welcome diverse perspectives and nontraditional paths-because we know that impact comes from individuals who care deeply and challenge thoughtfully.

Employer:
Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, India, and Singapore. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
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This listing is sourced directly from Smartsheet's careers page and normalized into a canonical job model.