Equest
Executive Assistant I
Chicago Commercial Center · Contract
No sponsorship$63k-$75kDetected 5 days ago
RESTExcelLogisticsHRISOnboardingLeadershipCommunicationCollaborationProblem SolvingTime ManagementPublic SpeakingOrganizational SkillsMicrosoft OfficeSharePoint
About the role
- Executive Assistant I Job Description You're not the person who will settle for just any role.
- The ideal candidate brings exceptional time management, sound executive judgment, tact, and discretion, along with the ability to navigate confidential matters with professionalism and care.
- This position requires a regular on-site presence of two days per week at our Fulton Market office, with flexibility to be on-site additional days based on executive needs or team activities.
Responsibilities
- Manage complex executive calendars, proactively resolving conflicts, prioritizing meetings, and adapting to changing business needs
- Plan and support events and offsites, including venue selection, vendor coordination, catering, on‑site support, and preparation of materials
- Build and maintain strong working relationships with employees and leaders at all levels of the organization
- Prepare and review reports, presentations, spreadsheets, and other business documents
- Support employee onboarding activities and manage contingent workers in Workday
- Develop and maintain effective relationships with vendors and external service providers
- Contribute to special projects and additional initiatives as needed to support business objectives and professional development
- Utilize Microsoft Office and collaboration tools (including Outlook, Word, Excel, PowerPoint, SharePoint, and related systems) to support daily operations
Requirements
- 3+ years of administrative work experience supporting an executive
- Ability to multi-task in a fast-paced environment
- Demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressure, adapt to change, and handle confidential material
- Experience arranging complex travel, meetings, catering, and general office organization
- Arrange domestic and international travel, including flights, hotels, ground transportation, and required documentation
- High School Diploma
- Advanced computer skills using Outlook, Windows, Word, Excel, Power Point and SharePoint
- Strong written and oral communication skills
- Ability and willingness to work overtime on an occasional basis to meet workload demands
Nice to have
- Associates or Bachelor's Degree
- High ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination
- For a complete overview, see www.mykcbenefits.com.
- Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
- To Be Considered
- A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.
- In the meantime, please check out the careers website.
- And finally, the fine print….
Compensation
- At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow.
- Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan.
- The anticipated base pay range for this role is provided above for a fully qualified hire.
- Actual pay will depend on several factors, such as location, role, skills, performance, and experience.
- Please note that the stated pay range applies to US locations only.
- 63,460 - 74,980 USD
Company info
- Kimberly-Clark Professional®.
- You already know our legendary brands-and so does the rest of the world.
- In fact, millions of people use Kimberly-Clark products every day.
- We know these amazing Kimberly-Clark products wouldn't exist without talented professionals, like you.
- At Kimberly-Clark, you'll be part of the best team committed to driving innovation, growth and impact.
- We're founded on more than 150 years of market leadership, and we're always looking for new and better ways to perform - so there's your open door of opportunity.
- It's all here for you at Kimberly-Clark.
- Cottonelle®.
- Led by Purpose.
- Driven by You.
- You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.
- You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.
- You love what you do, especially when the work you do makes a difference.
- At Kimberly-Clark, we're constantly exploring new ideas on how, when, and where we can best achieve results.
- When you join our team, you'll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.
- In one of our professional roles, you'll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.
- To succeed in this role, you will need the following qualifications:
- flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.
Visa & Work Authorization
- This role is available for local candidates already authorized to work in the role's country only.
This listing is sourced directly from Equest's careers page and normalized into a canonical job model.