Investpsp

Investpsp

Senior Administrative Assistant, Real Estate Investments

Montreal · Senior

Sponsorship not specifiedDetected 29 days ago
CRMExcelRecruitingLeadershipCommunicationCollaborationMicrosoft Office

About the role

  • We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force.
  • Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.
  • Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies.

Responsibilities

  • A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance

Requirements

  • Bachelor's degree, an asset
  • A minimum of five (5) years related experience in a similar position, preferably in a financial or professional environment
  • Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), OneDrive) and other department specific systems.
  • Experience with Concur, and travel agency providers, an asset
  • Experience in proof reading and editing
  • Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests
  • Ability to identify, analyze and solve problems and to escalate appropriately with a solution-oriented approach
  • Coordinate meetings and videoconference calls with internal / external stakeholders and circulate required documents

Compensation

  • Beyond salary and incentive pay eligibility, you have access to:

Benefits

  • Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
  • Competitive pension plans
  • Unlimited access to virtual healthcare services and wellness programs

Company info

  • We're one of Canada's largest pension investors, with CAD$299.7 billion of net assets as of March 31, 2025.
  • We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.
  • Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies. At PSP Investments, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.
  • At PSP Investments, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.
  • As a Senior Administrative Assistant, Real Estate Investments, you'll:
  • Perform all administrative duties for the Managing Directors you will be assigned to and in support to the Real Estate Investments team as maybe required, including for example, calendar management, the planning of agendas, meetings, appointments and conferences and electronic filing
  • Schedule and manage complex travel arrangements for the Real Estate Investments team in accordance with internal policies, respecting itineraries or other duties related to supporting professionals who travel
  • Prepare expense reports for Managing Directors in a timely manner and assist other team members with finalization / validation of reports as required
  • Maintain Managing Director's contact database ensuring contact lists are updated regularly
  • Ensuring contacts are entered in CRM (Deal Cloud) and inputting data, prompting MDs to maintain regular usage
  • Proactively develop an internal network to assist with and be resourceful for progress and delivery on matters arising with a good level of autonomy
  • Create and maintain filing systems
  • Demonstrate an ability to understand relevant corporate policies and ensure appropriate application
  • Ensure that requests for action or information are relayed to the appropriate persons within the team
  • Lead event planning for the Montreal Real Estate Investments Team
  • Assist team members' ad hoc requests to help facilitate them
  • Cover for the other Administrative Assistants during vacation periods
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This listing is sourced directly from Investpsp's careers page and normalized into a canonical job model.