Viralnation

People Operations Coordinator

Canada · Internship

Sponsorship not specified$50k-$65kDetected 12 days ago

RecruitingPerformance ManagementHRISResearchCommunicationMentoring

About the role

Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world's fastest-growing digital brands.
While we continuously exceed our goals, we need your help - our success is only as great as our people.
The People Operations Coordinator plays a central role in delivering a seamless and impactful employee experience across the employee lifecycle.

Maintain accurate employee records and complete HRIS updates throughout the employee lifecycle.
Perform regular audits to ensure employee data is complete, accurate, and up to date.
Maintain organized, accurate People team documentation in Google Drive, aligned with document retention standards.
Support reporting and data requests by maintaining clean and reliable People data.
Maintain People Operations templates, checklists, trackers, process documentation, and knowledge resources.
Support continuous improvement efforts by documenting workflows, identifying recurring challenges, and providing feedback on opportunities to improve efficiency and employee experience.
Provide administrative and coordination support for People Operations projects and initiatives.
Work closely with the People Operations Specialist, HR Business Partners, Talent Acquisition, Finance, and IT to support the seamless execution of People processes.
Build positive working relationships by providing responsive, reliable, and collaborative support.
Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.

Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward.
We don't expect you to have experience in every aspect of the role.
Process background checks, create employee profiles in the HRIS, and ensure that all required documentation is complete before each employee's start date.
Support onboarding, employee changes, leaves of absence, and offboarding by preparing documentation, updating systems, and coordinating required workflows.
Experience with Google Workspace and HRIS platforms is considered an asset.

Viral Nation does not use AI-enabled tools to screen, assess, rank, or select candidates - our hiring teams make all hiring decisions.
AI note-taking tools may be used during interviews.

Employee compensation is reviewed regularly through formal performance reviews and check-ins to ensure alignment with role expectations and impact.
At Viral Nation, compensation is structured, performance-led, and market-aligned.
Pay decisions are intentional, based on role requirements, performance, and market alignment by country, and are set to maintain internal pay equity across comparable roles and levels.
Compensation progression is tied to demonstrated performance, expanded scope, and sustained contribution over time, not tenure alone.
Provide administrative and coordination support for People programs and annual processes, including performance reviews, engagement initiatives, policy acknowledgements, and compliance activities.

Postsecondary education in HR, Business, Psychology, or a related field is preferred.
Comfortable learning new technology and navigating multiple systems.
Experience with HiBob is a bonus, but not required.
Viral Nation is committed to diversity, equity and inclusion in our agency.
Maintain the company holiday calendar and coordinate related employee communications and Slack automations.
Coordinate employee wellness and engagement programs, including fitness challenges, communications, participation tracking, and rewards.

This listing is sourced directly from Viralnation's careers page and normalized into a canonical job model.