Air

Air

Scheduler

Arlington, Virginia, United States · Full-time

No sponsorshipDetected 3 days ago
LogisticsLeadershipCommunicationOrganizational Skills

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odds of building a lasting career here

37Risky
Cap-exempt (no lottery)0
Sponsors this role80
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70

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About the role

  • You take ownership, communicate clearly, and have a strong sense of urgency when it matters.
  • This is a full-time position based in our Arlington, VA office.
  • Identify and resolve scheduling conflicts, using sound judgment and appropriate tradeoffs.

Responsibilities

  • This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and can seamlessly manage friction that can distract leaders from their highest-priority work.
  • You thrive in a support capacity and understand that no detail is too small when it comes to enabling exceptional execution and advancing a critical mission.
  • Manage frequent calendar changes and last-minute requests with speed, professionalism, and minimal disruption.
  • Build travel schedules that account for meeting commitments, time zones, and realistic travel time.
  • Manage changes, cancellations, delays, and unexpected travel issues quickly and proactively.
  • Calendar & Scheduling Support - Primary Responsibility
  • Own the expense reporting process for executives, ensuring expenses are submitted accurately, completely, and on time.
  • Partner with the Finance team and executives to address expense questions, reimbursements, and policy requirements.
  • Maintain organized records and proactively follow up on outstanding expense items.

Requirements

  • U.S. Citizenship is required
  • ability to consistently produce timely and error-free work
  • Highly proactive and resourceful self-starter with a demonstrated ability to anticipate needs, solve problems independently, and operate effectively with minimal supervision.
  • Develop a strong understanding of individual executive travel preferences and proactively apply them to future bookings.
  • Required Skills:
  • Exceptional attention to detail

Skills

  • Demonstrated experience managing 4+ executive calendars or a similarly complex scheduling environment.
  • Strong expertise in complex calendar management, including scheduling across multiple time zones.
  • Significant experience coordinating domestic and international executive travel.
  • Experience managing executive expenses and working with Finance and expense management systems (Ramp preferably).
  • Experience working in ambiguous and fast-paced environments
  • Experience with AI tools (e.g. Google Gemini, Claude) and embedding them to operational and organizational work
  • Capable of producing high-quality content on short deadlines
  • Fast learner and able to work independently with minimal supervision
  • Exceptional attention to detail; ability to consistently produce timely and error-free work
  • Excellent written and verbal communication skills
  • Superb judgment and proven ability to handle confidential information
  • Enthusiastic team member with a positive disposition and attitude

Company info

  • Company Description
  • Air is the leader in Enterprise Readiness.
  • Our mission is to establish readiness as a real-time condition that is continuously achieved.
  • Today, a dangerous Readiness Gap exists between what the front line needs and what is delivered.
  • Our AI-native platform, Air Enterprise Readiness, aligns development, production, delivery, and sustainment into one coordinated execution system for government agencies and industrial suppliers.
  • By revealing true capacity, exposing real constraints, coordinating resources, and executing at the speed of operational demands, the front line gets what it needs to succeed.
  • We are seeking an experienced Scheduler, to support 4-5 Executives, serving as a critical partner in enabling leadership effectiveness at a rapidly growing, mission-driven company.

Visa & Work Authorization

  • Citizenship is required
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This listing is sourced directly from Air's careers page and normalized into a canonical job model.