mna
Provincial Projects and Initiatives Coordinator
Edmonton, Alberta · Full-time
Sponsorship not specifiedDetected 18 days ago
Project ManagementExcelLogisticsProcurementHRControlsResearchLeadershipCommunicationProblem SolvingMicrosoft OfficeSharePoint
About the role
- The role also acts as a key point of administrative coordination within the Voyageur Trades Program to other departments within the Department of Education, Training, and Research, working closely with the Voyageur Trades Program Manager.
- Coordinate calendars, meetings, agendas, minutes, travel, follow-up actions, and general office processes.
- Track project timelines, milestones, deliverables, workplans, action items, risks, issues, delays, and emerging priorities.
Responsibilities
- Provide high-level administrative and operational support to departmental leadership, the Provincial Projects and Initiatives team, and Voyageur Trade Program leadership.
- Maintain organized electronic and physical records, filing systems, databases, shared drives, trackers, and reporting tools in accordance with organizational standards.
- Support coordination of provincial programs, strategic projects, workforce development initiatives, training activities, and Voyageur Trade Program operations.
- Maintain logs and tracking systems for apprentice hours, incident reports, expenses, inventory, vehicles, vendors, contracts, and other program records.
- Support procurement, vendor coordination, contract documentation, inventory tracking, surveys, expense claims, and administrative workflows.
- Support onboarding documentation, compliance requirements, operational processes, and the development or maintenance of program documentation and policies.
- Develop and maintain spreadsheets, trackers, dashboards, document-control systems, and version-management processes.
- Strong verbal and written communication skills, with the ability to prepare clear, concise, and professional documents.
- Ability to manage multiple priorities, tasks, deadlines, and changing demands in a fast-paced environment.
- Strong interpersonal skills and the ability to build collaborative relationships with internal and external stakeholders.
Requirements
- Post-secondary diploma or degree in Business Administration, Office Administration, Project Management, Communications, or a related field
- A minimum of 3-5 years of experience in administrative support, project coordination, program support, operational coordination, scheduling, or related roles.
- Experience supporting complex projects, multiple stakeholders, reporting requirements, and fast-paced operational environments.
- Experience with workforce development, training programs, trades, construction, public sector, Indigenous organizations, governments, or community-based initiatives is considered an asset.
- Strong computer skills, including experience with spreadsheets, trackers, dashboards, records management, and reporting tools.
- Ability to work a regular schedule Monday to Friday, 8:30 AM to 4:30 PM, with occasional evening and weekend availability as required.
- Ability to travel throughout Alberta, with notice and as required.
- Submission of a Police Information Check or Vulnerable Sector Police Information Check, as required.
- equivalent experience may be considered.
- Other Requirements
- Reliable transportation and a valid Class 5 driver's license.
Benefits
- Meaningful work in a fun and supportive work environment.
- A comprehensive benefit package and generous time-off policies, where applicable.
- A competitive wage and other organizational perks.
Company info
- The opportunity to work for the Otipemisiwak Métis Government and be part of the largest Indigenous Government in Canada.
This listing is sourced directly from mna's careers page and normalized into a canonical job model.