sbusa

Document Control Administrator

Arlington, Virginia, United States

Sponsorship not specifiedDetected 13 days ago

ExcelHRISControlsResearchCommunicationMicrosoft Office

About the role

Track contract renewal dates and notify appropriate legal personnel of upcoming deadlines to ensure timely action.

Develop, implement, and maintain document control policies, procedures, workflows, and Electronic Document Management Systems (EDMS) to ensure efficient document lifecycle management.
Create, edit, organize, and maintain project and legal documentation, including correspondence, contracts, memos, spreadsheets, RFIs, submittals, blueprints, and other controlled documents.
Manage document version control, numbering, filing, retrieval, distribution, and archival for both electronic and hard-copy records.
Establish, maintain, and organize the Legal Department's file structure and document management system, ensuring records are accurate, secure, and easily accessible.
Coordinate document reviews, approvals, and distribution with project managers, engineers, subcontractors, attorneys, and other internal and external stakeholders.
Administer the company's document retention program, including offsite storage, retrieval, and destruction of records in accordance with established policies.
Assemble and manage project closeout documentation, including as-built drawings, turnover packages, and final project records.
Serve as the primary point of contact for document control and retention processes across U.S. operations.
Manage incoming and outgoing communications, including email, telephone, and other correspondence, routing inquiries and responding as appropriate.
Scan, copy, and prepare documents as needed to support legal and project documentation activities.

Ability to meet deadlines, multi-task and handle a high volume of work in a fast-paced environment.
Must be detail-oriented with strong organizational skills.
Must be able to remain in a stationary position for long periods of time (working at a computer)
Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism.
Ability to meet deadlines, multi-task and handle a high volume of work in a fast-paced environment. Must be detail-oriented with strong organizational skills.

Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
Typing skills of 60+ wpm
Strong internal and external service skills.

Competitive compensation, medical/dental/vision coverage, paid PTO, 401(k) with a company match, training, career planning, and more.

Competitive compensation, medical/dental/vision coverage, paid PTO, 401(k) with a company match, training, career planning, and more.

S&B USA, headquartered in Pittsburgh, PA, is a leading infrastructure solutions company specializing in the development and construction of complex infrastructure projects, particularly through Alternative Delivery Partnerships.
S&B USA offers comprehensive services, including project development, general contracting, self-performing construction, financing, and post-construction operations and maintenance.
S&B USA is committed to innovation, sustainability, and community engagement, with a portfolio featuring mega projects like the Fargo-Moorhead Stormwater Diversion Channel in North Dakota and the PennDOT Major Bridge P3 Program across Pennsylvania.
Safety is our Culture
The Project Document Control Manager maintains document control systems, manages records and contract documentation, coordinates document workflows, and ensures compliance with company policies and regulatory requirements.
Work Safely: Safety is our Culture

Employer
S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, religion, sex (including pregnancy, sexual orientation, gender identity) national origin, age, disability, genetic information, protected veteran status, as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm's equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, women, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.
If a reasonable accommodation is needed for the interview process, please contact recruiting@shikunusa.com or 412-471-4200 ext. 1032.
Agency Policy: Please refer to our Agency Policy and disclaimer statement regarding resume submissions. https://www.shikunusa.com/notice-to-staffing-agencies

This listing is sourced directly from sbusa's careers page and normalized into a canonical job model.