Fried Frank Business Services Opportunities

Fried Frank Business Services Opportunities

Facilities Operations Coordinator

Washington, District of Columbia, United States · Contract

Sponsorship not specified$60k-$80kDetected 40 days ago
ExcelM&ALogisticsProcess ImprovementCustomer SupportResearchLeadershipCommunicationCollaborationProblem SolvingTime ManagementMentoringAdaptabilityOrganizational SkillsMicrosoft Office

About the role

  • The Office Operations Coordinator is responsible for supporting the day-to-day administrative, security, hospitality,, and facilities-related functions of the Washington, DC office.
  • This role helps ensure the office operates efficiently and provides a high level of service to attorneys, administrative staff, clients, and visitors.
  • This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates exceptional customer service, organizational skills, sound judgment, professionalism, and discretion.

Responsibilities

  • The Coordinator reports to the Director of Office Administration and works closely with internal departments, vendors, and building management to support office operations and business continuity activities.
  • Support daily office operations to ensure a smooth, efficient, and professional work environment.
  • Coordinate office procedures, administrative processes, and operational workflows to maintain consistency and service excellence.
  • Process invoices, issue communications, handle mail, maintain files, and coordinate meetings, including internal meetings and external vendor meetings.
  • Provide high-level customer service and hospitality support to Business Services professionals, attorneys, clients, guests, vendors, and property management.
  • Maintain office supplies, inventory, equipment, and operational materials to ensure workplace readiness.
  • Support onboarding logistics for new hires, including workspace setup, office orientation, firm tours, access coordination, and signage requests.
  • Maintain standard operating procedures binders and operational documentation related to office space and security systems.
  • Organize and maintain records related to projects, office operations, facilities, vendors, and administrative activities.
  • Support periodic facilities audits to ensure operational accuracy, compliance, and record integrity.

Requirements

  • 2-5 years of experience in office administration, facilities coordination, workplace operations, hospitality, or corporate services.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • equivalent combination of education and experience will be considered.
  • Experience working with databases (e.g., viDesktop) and document management systems (e.g., iManage), or the ability to quickly learn new systems.
  • Strong Internet research and administrative support skills preferred.
  • Skills and Abilities

Nice to have

  • Bachelor's degree preferred
  • Experience supporting professional services, legal, financial, or corporate office environments preferred.
  • Experience coordinating vendors, facilities requests, office services, or workplace operations preferred.

Skills

  • Strong customer service and hospitality mindset.
  • Excellent organization, prioritization, multitasking and time management abilities.
  • Effective communication (written and verbal) and interpersonal skills.
  • Strong attention to detail and follow-through.
  • Professionalism, discretion, and sound judgment.
  • Problem-solving and proactive initiative.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Adaptability and responsiveness under pressure and tight deadlines.
  • Commitment to operational excellence and service quality.
  • Must be able to remain effective in a fast-paced environment with frequent interruptions, changing priorities, and time-sensitive deadlines.

Compensation

  • We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing.
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