Childrenscouncilsf

Grants & Contracts Manager

San Francisco, CA · Contract

Sponsorship not specified$80k-$85kDetected 25 days ago

SalesforceNegotiationResearchLeadershipCommunicationCollaborationOrganizational Skills

About the role

The Grants and Contracts Manager is responsible for the day-to-day management of Children's Council's institutional funding portfolio, including government contracts, private and family foundation grants, and restricted gifts from private funders with formal proposal or reporting requirements.
This role manages the full grant and contract lifecycle-from prospect research and pre-award through close-out-and serves as a primary liaison with institutional funders on matters of administration and compliance.
In addition to compliance and administration, this role partners closely with the Advancement team to grow Children's Council's institutional portfolio by identifying new funding opportunities, qualifying prospects, and supporting cultivation strategies.

Responsibilities

Grant and Contract Lifecycle Management Manage the full lifecycle of all institutional awards-government, foundation, and restricted private gifts-including monitoring proposal and report deadlines, submitting proposals and reports, supporting contract negotiation, coordinating financial and contractual matters to ensure all deliverables are met, and managing close-out.
Partner with the Finance team to ensure funds arrive on schedule, are coded correctly, and that invoicing and billing of funders happen in a timely fashion.
Coordinate with Programs, Finance, Advancement, and other departments to develop budget documents for proposals and reports, and to manage post-award budget modifications.
Coordinate grant and contract documentation including MOUs, letters of reference, and partner agreements.
Support compliance reviews and external programmatic of financial audits, including coordinating documentation and supporting materials.
Maintain a pipeline of qualified institutional prospects in Salesforce and partner with Advancement leadership to prioritize opportunities.
Support cultivation of new institutional funders in partnership with the Chief Philanthropy Officer and Advancement team.
Drafting, Reporting, and Cross-Team Support: Draft and refine proposal narratives, reports, and budget justifications, using AI tools to accelerate first drafts and maintain consistency across submissions while ensuring accuracy, voice, and funder fit.
Maintain a library of approved proposal language, boilerplate, and program descriptions to streamline future submissions.
Perform other duties as assigned.

Requirements

the ability to sit and work at a desk for extended periods of time.
Ability to speak, hear, and understand speech at normal room levels.
At least 3-5 years of experience managing government and nonprofit grants and contracts.
Demonstrated experience with foundation and private funder proposal guidelines and reporting requirements.
Proficiency with AI tools (such as Claude, ChatGPT, Copilot, or similar) for research, drafting, summarization, and analysis-or strong demonstrated willingness and aptitude to adopt them.
Required Qualifications At least 3-5 years of experience managing government and nonprofit grants and contracts.

Nice to have

Experience with prospect research tools (Candid/Foundation Directory, Instrumentl, GrantStation, or similar).
Experience working with both government and private foundation funders.
Advanced knowledge of Microsoft 365 Office Suite, Salesforce experience preferred, and proficient with PDF editing tools.

Compensation

$80-85k Summary of the Position: The Grants and Contracts Manager is responsible for the day-to-day management of Children's Council's institutional funding portfolio, including government contracts, private and family foundation grants, and restricted gifts from private funders with formal proposal or reporting requirements.
This role manages the full grant and contract lifecycle-from prospect research and pre-award through close-out-and serves as a primary liaison with institutional funders on matters of administration and compliance.
In addition to compliance and administration, this role partners closely with the Advancement team to grow Children's Council's institutional portfolio by identifying new funding opportunities, qualifying prospects, and supporting cultivation strategies.
The Manager uses AI tools and technology to streamline research, drafting, reporting, and compliance workflows, to support strategy, cross-functional collaboration and growth of the organization's institutional funding.
Key Qualities: You are highly organized and detail-oriented, juggling multiple proposals, reports, and contracts with overlapping deadlines.
You collaborate effectively across teams to keep submissions and reports on track.

Benefits

Strong demonstrated knowledge of state and local government contract regulations (such as the Minimum Compensation Ordinance, Health Care Accountability Ordinance, and First Source Hiring Program).
Dental, Vision, Chiropractic & Acupuncture, Life, LTD and AD&D coverage.

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