praxes
Clinic Scheduling Coordinator
Halifax, Nova Scotia, Canada · Part-time
Sponsorship not specifiedDetected 20 days ago
Process ImprovementEHR/EMRLeadershipCommunication
About the role
- In partnership with Nova Scotia Health, PRAXES operates the Mentor Clinic as a not-for-profit, collaborative primary care clinic built on the family health team model.
- Clinic Scheduling Coordinator Role: The Clinic Scheduling Coordinator is responsible for coordinating, maintaining, and optimizing clinic schedules across providers, staff, and systems.
- This role plays a key operational function in supporting clinic flow, patient access, and team-based care, and requires prior experience working in a healthcare or clinic environment, including hands-on use of EMR scheduling systems.
Responsibilities
- Maintain complex provider schedules across MD/NP/RN and interprofessional care teams
- Build and manage EMR scheduling templates (appointment types, timing, clinic structure)
- Maintain EMR scheduling templates, booking rules, and schedule accuracy
- Support onboarding to scheduling templates and processes
- Align admin schedules with provider schedules to support clinic flow
- Manage calendars across multiple team members
- Help maintain clear and consistent scheduling processes
Requirements
- Experience with Telus Med Access EMR System
- Experience in scheduling, coordination, or administrative roles
- Experience managing multiple calendars and priorities
Nice to have
- Experience supporting interprofessional team scheduling
- Knowledge of Nova Scotia MSI billing
- Based in Halifax or Nova Scotia
- Organized, reliable, and detail-oriented
- Strong judgment and knows when to escalate
- Comfortable coordinating across multiple teams
- Enjoys bringing structure and clarity to complex workflows
- What This Role Does Not Do:
Benefits
- Coordinate duty schedules and same-day access coverage
- Implement schedule changes based on approved time off and operational needs
- Coordinate admin and part-time staff schedules to ensure clinic coverage
- Adjust schedules based on direction (e.g., sick calls, coverage needs)
- Experience in healthcare or primary care
Company info
- PRAXES Medical Group, headquartered in Halifax, Nova Scotia, has been a trusted provider of innovative healthcare solutions for over 28 years. In partnership with Nova Scotia Health, PRAXES operates the Mentor Clinic as a not-for-profit, collaborative primary care clinic built on the family health team model.
- This approach places patients at the center of care and relies on strong teamwork within an inter-disciplinary team to deliver comprehensive, patient-focused services. We emphasize prevention, holistic health, and proactive care planning provided one-on-one and in groups, to support long-term well-being.
- Clinic Scheduling Coordinator Role:
- The Clinic Scheduling Coordinator is responsible for coordinating, maintaining, and optimizing clinic schedules across providers, staff, and systems. This role plays a key operational function in supporting clinic flow, patient access, and team-based care, and requires prior experience working in a healthcare or clinic environment, including hands-on use of EMR scheduling systems.
- People - People are our greatest asset.
- We value passion, drive, and commitment.
- In return we provide opportunities for personal and professional growth and development.
- We encourage self-care, balance, and making time for personal health and wellness, for both ourselves and the people we work alongside.
- Agility - We thrive on Agility; the confidence to adapt to change, as well as the safety to learn from trying, failing, pivoting, and trying again.
- Innovation requires expertise, risk, and safe supportive workplaces.
- Caring - We define Caring as empathy, compassion, and kindness, with each other and for the people we serve.
- Each of our clients is unique, with different needs and priorities - there is no 'one size fits all.' Caring requires awareness, acceptance, respect, inclusion, and humble self-confidence.
- Trustworthiness - Trustworthiness is the genuine and respectful approach we take in everything we do.
- Its core is personal integrity, which we define as "do the right thing, even when no one is looking." Trust is the cornerstone of how we deliver consistent, reliable care to those in need.
Equal opportunity
- PRAXES is an equal opportunity employer and employs personnel without regard to race, creed, colour, religion, sex, ethnic origin, ancestry, age, place of origin, physical or mental disability, citizenship, sexual orientation, marital or family status.
- It is our policy to select the best qualified person for each position within our organization on the basis of demonstrated ability, experience, training, and potential.
- This policy applies to all our employment and personnel practices, including decisions regarding hiring, transfer, promotion, demotion, and dismissal.
- Thank you for your interest in this role.
Visa & Work Authorization
- rd to race, creed, colour, religion, sex, ethnic origin, ancestry, age, place of origin, physical or mental disability, citizenship, sexual orientation, marital or family status
This listing is sourced directly from praxes's careers page and normalized into a canonical job model.