Linklaters
PA Supervisor
New York
Sponsorship not specifiedDetected 30 days ago
Project ManagementStakeholder ManagementPerformance ManagementEmployee RelationsHRISLeadershipCommunicationCollaborationMentoringOrganizational SkillsMicrosoft Office
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Cap-exempt (no lottery)0
Sponsors this role90
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- This role plays a key part in the day-to-day leadership and management of the function, ensuring a high-quality, responsive and consistent service is delivered across the region.
- The PA Supervisor role is highly proactive and involves working closely with practice groups across the Americas, while also helping to shape the future direction of the PA function.
- Absence/Attendance management - Monitor PA sickness absence and timekeeping in the region and undertake review meetings where appropriate.
Responsibilities
- Ensure the practice groups are effectively and efficiently resourced, while managing ratios and that work, and partners/counsel are allocated appropriately, matching skill sets with the requirements and that surplus capacity is reallocated where appropriate.
- make recruitment and remuneration decisions (with support from the Senior HR Manager).
- Monitor PA/secretarial resource needs across the region to allow for provision of ad hoc support to cover both planned and unplanned absences if necessary.
- Manage overtime within the region - ensure any overtime requests are necessary and cannot be managed / supported by other means.
- Conducting mid-year and year end reviews and holding regular performance meetings / catchups with PAs to review development objectives, using the framework and core competencies as a tool to support progression discussions.
- When necessary and agreed with the practice group and Senior HR Manager recruit top talented resource for the appropriate level of role across your practice groups; conduct interviews; make recruitment and remuneration decisions (with support from the Senior HR Manager).
- Work with HR and L&D to create a comprehensive and fit for purpose training program
- Manage functional level communication with PAs effectively.
- Manage PA and secretarial capacity across the Americas region, ensuring the right size, structure and level of support are in place to meet the evolving needs of the practice groups.
- Promote teamwork, flexibility and collaboration across the PA and secretarial function to deliver an effective and seamless service to fee earners.
Requirements
- Assist with the on-going development of PAs within the region by setting and monitoring of objectives, providing access to appropriate mentoring / buddying as required.
Skills
- This list of duties and responsibilities above is not exhaustive.
- It is intended to describe the general content of, and requirements for, the performance of this job.
Compensation
- Work with HR to manage the salary review process, agree salary increases and performance bonuses where appropriate
Benefits
- Monitor holidays and vacation in Workday.
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