Findigs

Workplace Experience Manager

New York, NY

Sponsorship not specified$80k-$110kDetected 61 days ago

LogisticsVendor ManagementLeadershipCommunication

About the role

Renting is one of life's most critical experiences, yet the process is often slow, opaque, and unfair.
We're growing fast - fueled by $78M in funding from the investors behind companies like Affirm, Gusto, and Uber.
We're aiming to double our impact this year, and we need builders, thinkers, and problem-solvers to help us scale.

Responsibilities

Own vendor renewals, issue resolution, and day-to-day communication to ensure service continuity and quality.
Optimize and automate office request systems; move beyond manual tracking by using AI-assisted ticketing or automated forms to streamline employee requests, inventory alerts, and supply replenishment.
Coordinate office layout and moves to support team growth and reorganizations.
Partner with IT to procure laptops, monitors, and accessories for new and existing employees, and oversee the full order-to-delivery lifecycle.
Maintain Zoom Room conference setups; proactively monitor for issues and troubleshoot A/V or connectivity problems.
Maintain a clean, organized, and welcoming office environment throughout the day; tidy common areas, run and empty the dishwasher as needed.
Mission-Driven Culture: A collaborative, high-impact workplace where we challenge each other to grow, innovate, and drive meaningful change.
We trust our team to manage their own time and workload.

Nice to have

3+ years of experience in an office management, executive assistant, or operations role (combined experience a plus).
Experience supporting C-suite executives in a fast-paced environment.
Exceptionally organized with a strong sense of ownership
you follow through consistently to ensure nothing gets dropped.
Proactive and anticipatory
you spot problems and opportunities before anyone asks.
Warm, professional, and discreet
you navigate sensitive information and high-stakes situations with care and good judgment.

Skills

Administer keyfob and door access for all employees, keeping records current and onboarding new hires.
Receive and unload deliveries; stock the kitchen and refresh cabinets and refrigerator throughout the day and at the end of day.
Secure and coordinate conference room bookings for large or high-priority meetings.
Coordinate board meetings and board dinners scheduling with all relevant stakeholders.

Compensation

Competitive base salary + Pre-IPO equity.

Benefits

Competitive Compensation: Competitive base salary + Pre-IPO equity.
Generous Time Off: We trust our team to manage their own time and workload.
That's why we offer a Unlimited Paid Time Off (PTO) policy, allowing you to take the time you need to rest and recharge.
Wellness Perks: Health benefits, 401(k) matching up to 4%, monthly gym stipend, and lunch provided every day.

Company info

Findigs is on a mission to make renting work for all of us. Renting is one of life's most critical experiences, yet the process is often slow, opaque, and unfair. We're changing that by building the first end-to-end platform that turns complex screening into a seamless, high-trust experience for both property managers and renters. We're growing fast - fueled by $78M in funding from the investors behind companies like Affirm, Gusto, and Uber. With a data-backed product that allows our customers to make smarter, more predictable decisions, and a team dedicated to transparency and precision, we're not just improving the rental process
we're setting the new standard for the entire industry. We're aiming to double our impact this year, and we need builders, thinkers, and problem-solvers to help us scale. If you're ready to modernize one of the most essential industries, we'd love for you to be a part of it.
Where you will make an impact:
Office Operations - Vendor Management
Findigs is on a mission to make renting work for all of us.
We're changing that by building the first end-to-end platform that turns complex screening into a seamless, high-trust experience for both property managers and renters.
With a data-backed product that allows our customers to make smarter, more predictable decisions, and a team dedicated to transparency and precision, we're not just improving the rental process; we're setting the new standard for the entire industry.
If you're ready to modernize one of the most essential industries, we'd love for you to be a part of it.
Serve as the primary point of contact and relationship manager for all office vendors, including:
Catering & beverages: Zerocater, Bevi, Fresh Direct
Facilities & building services: HVAC, building crew, cleaning company, security system
Technology & telecommunications: IT vendors, Verizon
Office Operations - Logistics & Facilities
Be the go-to person for all office requests, questions, and day-to-day issues from the team.
Ensure office supplies (kitchen, bathroom, general) are consistently stocked by monitoring inventory and placing timely orders, including weekly grocery orders.
Manage visitor protocols: send Zoom invites, greet all guests, and guide them appropriately.
Own package and mail management; receive deliveries, unpack and break down boxes, dispose per building rules, and check mail daily.
Maintain and replenish swag inventory for new employee welcome kits.
Track inventory and manage the team's supply request form.

Equal opportunity

equal opportunity employer and, as such, all applicants will be considered based solely upon merit and directly relevant professional competencies.
We are an equal opportunity employer and, as such, all applicants will be considered based solely upon merit and directly relevant professional competencies.

Visa & Work Authorization

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