Kardigan

Kardigan

Executive Assistant - Contract to Hire

Princeton, NJ

Sponsorship not specifiedDetected 1 day ago
ExcelLogisticsResearchLeadershipCommunicationAdaptabilityOrganizational SkillsMicrosoft Office

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odds of building a lasting career here

16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70

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About the role

  • We believe in being authentic -leading with truth to bring out the best in others by creating an environment where every person knows they will be fully accepted.
  • With an eagerness to learn, we encourage the highest levels of curiosity and are open to changing our minds.
  • These values are the foundation of our work, empowering us to make a real difference, every day.

Responsibilities

  • Manage complex group calendars for assigned VP and SVP-level leaders and their teams, including scheduling, rescheduling, and resolving conflicts across multiple stakeholders.
  • Schedule and manage conference room bookings for meetings, interviews, and team events.
  • Calendar Management: Manage complex group calendars for assigned VP and SVP-level leaders and their teams, including scheduling, rescheduling, and resolving conflicts across multiple stakeholders.
  • Room Booking: Schedule and manage conference room bookings for meetings, interviews, and team events.
  • Team Building & Offsites: Coordinate team offsites, celebrations, and day-to-day meeting logistics, including ordering lunch and catering for team events.
  • Project & Logistics Support: Support project and logistics needs for assigned teams, including document preparation, vendor coordination, and scheduling for new-team-member onboarding and meet-and-greets.
  • Process Consistency: Apply standardized scheduling templates and site processes so support is consistent regardless of which EA is covering a given request.
  • Communication Support: Act as a routine point of contact for internal and external scheduling communications on behalf of assigned leaders, escalating higher-complexity or judgment-based items (e.g., PO/contract requests, cross-time-zone executive scheduling) to the site's Senior Executive Assistant.
  • General Office Support: Handle site-related administrative needs as they arise, including supplies, meeting-room readiness, and general office support.
  • Office Culture: Contribute to a positive, collaborative office environment and support site culture initiatives.

Requirements

  • Detail-Oriented: You have a sharp eye for detail, ensuring consistent accuracy in scheduling, travel, and expense work.
  • Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.

Nice to have

  • 5+ years of experience in an executive or administrative assistant role, ideally supporting VP or senior-level leadership.
  • Strong proficiency in Microsoft Office Suite and other relevant software tools.
  • Excellent written and verbal communication skills.
  • Experience supporting multiple leaders or a team environment is a plus.
  • A demonstrated ability to follow established processes while using good judgment on when to escalate.
  • and Preferred Skills

Benefits

  • Flexible Support: Jump in to assist with tasks beyond core EA responsibilities as needed, including coverage for other site EAs.

Company info

  • Kardigan is a heart health company working to make cardiovascular disease preventable, curable and no longer the leading cause of death in the world.
  • It is Kardigan's mission to develop multiple targeted treatments in parallel that bring people with cardiovascular diseases to the cures they deserve.
  • Led by Tassos Gianakakos, Jay Edelberg, M.D., Ph.D., and Bob McDowell, Ph.D., Kardigan's co-founders have reunited after leading MyoKardia to discover and develop mavacamten, the first cardiac myosin inhibitor, resulting in an acquisition by Bristol Myers Squibb in 2020.
  • We have a cutting-edge discovery and translational research platform, a pipeline of late-stage candidates, and an industry-leading team that is driven to improve the lives of patients.
  • At Kardigan, we are motivated by our values which guide how we work, interact, and achieve our goals.
  • Driven by patients and their families, we are deeply committed to improving the lives of patients and prioritizing their needs above all else.
  • We are committed to winning as a team with urgency, excellence, and intention, and support each other no matter what role we play or where we sit.
  • Lastly, we strive to enable the impossible because patients are counting on us.
  • We are not afraid to take risks to unlock innovation and advance scientific discoveries.
  • Kardigan is seeking an organized, proactive, and detail-oriented Executive Assistant to support VP and SVP-level leaders onsite.
  • The ideal candidate thrives in a fast-paced environment, juggles multiple priorities with ease, and anticipates the needs of the leaders and teams they support - managing calendars, travel, expense reports, and day-to-day meeting logistics with precision.
  • This role partners closely with the site's Senior Executive Assistant and other site EAs to ensure consistent, well-coordinated administrative support across the leadership team.
  • As an Executive Assistant, you will help ensure the seamless day-to-day functioning of your assigned leaders' schedules and team operations, while contributing to a collaborative and positive site culture.
  • If you're someone who enjoys variety, takes ownership of routine and recurring tasks, and wants to grow your career in executive support, we want you on our team.
  • This is a 4- day on-site position (M-Th)
  • Essential Duties and Responsibilities
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This listing is sourced directly from Kardigan's careers page and normalized into a canonical job model.