University of Mississippi Medical Center
Senior Administrative Assistant
Jackson, MS · Senior · Full-time
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About the role
- This role involves overseeing complex administrative tasks, managing departmental operations, and serving as a key liaison between the department and other internal and external stakeholders.
Responsibilities
- Leadership Support: Provide comprehensive administrative support to a Chair or Senior Leader, including managing complex calendars, scheduling high-level meetings, and coordinating travel arrangements.
- Project Leadership: Lead and coordinate special projects and initiatives, ensuring timely completion and alignment with departmental and organizational goals. Develop project plans, allocate resources, and monitor progress.
- Financial Management: Manage tasks associated with budget preparation, financial reporting, and expense management. Approve invoices and purchase orders, and provide financial analysis to support decision-making.
- Data Management and Analysis: Maintain and analyze departmental data, generating detailed reports and providing insights to support strategic decision-making. Implement data management best practices.
- Policy Implementation and Development: Ensure compliance with institutional policies and procedures. Assist in developing and implementing departmental policies, and provide training to staff on policy changes.
- Continuous Improvement: Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness within the department.
Requirements
- You can only apply one time to a job requisition.
- Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Applications must be submitted prior to the close of the recruitment.
- Degree (Associate or Bachelor) and three (3) years of customer service or administrative support experience.
- Certifications, Licenses or Registration Required:
Nice to have
- Knowledge, Skills & Abilities
- Knowledge, Skills, and Abilities:
Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with the utmost discretion.
- Familiarity with basic medical terminology and academic processes.
- Leadership and supervisory skills.
Company info
- Due to the large volume of applications, we are unable to individually respond to all applicants.
This listing is sourced directly from University of Mississippi Medical Center's careers page and normalized into a canonical job model.