University of Chicago

University of Chicago

Administrative Director

Chicago, IL · Director · Contract

Sponsorship not specified$110k-$130kDetected 1 hour ago
StatisticsProject ManagementBudgetingHRPerformance ManagementResearchLeadershipCommunicationCollaborationProblem SolvingOrganizational Skills

About the role

  • The role supervises administrative staff supporting LITP and EFI and serves as a senior problem-solver and primary administrative point of contact for internal and external constituencies.

Responsibilities

  • Serves as the most senior staff leader for the LITP and the EFI, reporting to the institute Directors and working closely with each faculty Director to set administrative and operational goals for the institutes and implement strategic plans.
  • Oversees and manages the daily operations of each Institute.
  • Oversees and directs the appointment/reappointment, onboarding/offboarding, and visa-process support for LITP/EFI affiliated faculty, visitors, and postdoctoral fellows.
  • Develops standard operating procedures to streamline workflows and ensure the efficient operations of activities across both institutes including but not limited to comprehensive planning of events across the academic calendar, summer program planning and oversight, seminars, meetings, recruitment activities in collaboration with academic departments and other key initiatives.
  • Works to streamline and improve administrative processes through staff training and development, working collaboratively with Dean's office and university partners.
  • Collaborates with staff in the Division's Local Business Center to support research program development and grant stewardship.
  • Provides advanced administrative, operational, and strategic support to the LITP/EFI Faculty Directors.
  • Manages program operations and administrative functions which may include planning and scheduling, program evaluation, policy implementation, personnel administration, budget, marketing, fundraising and proposal development.
  • Performs other related work as needed.
  • The Administrative Director will support the development and execution of research initiatives, scientific programs and events planning, funding opportunities, external partnerships, and donor-facing activities in coordination with faculty, and University development staff.

Requirements

  • include a college or university degree in related field.

Nice to have

  • Familiarity with university research environments, either through a background in academic research or related work experience.
  • Supervisory experience.
  • Experience supporting research centers, institutes, academic departments, laboratories, or complex faculty-led programs.
  • Preferred Competencies
  • Effective project management skills, including managing complex workflows, successfully working across teams, budgeting, and attention to operational and research details.
  • Expert problem solving and analytical skills.
  • Excellent organizational skills and attention to detail.
  • Excellent verbal and written communication skills.

Compensation

  • $110,000.00 - $130,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
  • The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
  • Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.

Benefits

  • Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
  • Information about the benefit offerings can be found in the Benefits Guidebook.
  • Understanding of higher education and/or non-profit organizations and grant funding structures.

Company info

  • Both institutes are part of the Physical Sciences Division (PSD).

Equal opportunity

  • Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
  • Job seekers in need of a reasonable accommodation to complete the

Visa & Work Authorization

  • Oversees and directs the appointment/reappointment, onboarding/offboarding, and visa-process support for LITP/EFI affiliated faculty, visitors, and postdoctoral fellows.
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