University of Louisville

University of Louisville

Department Coordinator III - Health Science Center (HSC)

Health Sciences Center, USA · Mid · Full-time

Sponsorship not specifiedDetected 24 days ago
CRMHRResearchCommunicationCollaborationTime ManagementPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

  • Grade 3 (Hourly) Position Description: The University of Louisville is seeking to hire a Department Coordinator III.
  • 10% HSC Operations (as necessary) - Greet guests upon arrival at the HSC office, when applicable.
  • Equal Employment Opportunity The University of Louisville is an Equal Employment Opportunity employer.

Responsibilities

  • Administrative support for the Assistant Vice President of Philanthropy, HSC and select philanthropy officers on the HSC campus.
  • Print documents, invitations, flyers, and event materials upon request from fundraisers in coordination with the events team.
  • Assist with other administrative tasks as needed to help provide additional support for PAE.
  • Maintain the check intake process for HSC fundraisers to serve as the point person for logging in and completing necessary gift logs and delivering checks to the Foundation daily.
  • Maintain calendars to coordinate and schedule the conference rooms and training rooms for HSC fundraisers.
  • Serve as the lead contact for Canon copiers by ordering supplies and requesting service.
  • Oversee requests for card-swipe access to HSC facilities for HSC fundraisers, including security, and maintain measures such as reporting issues.
  • Serve as back-up administrative support to the Sr.

Requirements

  • Make reservations for large business meals as needed, including ordering catering for on-campus lunch meetings and events, and sourcing venues when required, as requested by unit-based HSC fundraisers.

Nice to have

  • Experience supporting multiple individuals at once.
  • Outstanding interpersonal skills
  • High degree of proficiency with Microsoft Office Suite
  • Ability to handle sensitive information with confidentiality and discretion
  • Excellent oral and written communication skills
  • Excellent organizational skills
  • Ability to multitask when necessary
  • Please include a cover letter along with your resume

Compensation

  • will be commensurate to candidate experience.
  • Equal Employment Opportunity
  • The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment.
  • It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions.
  • No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.
  • Consistent with applicable law, demographic information is collected for aggregate reporting requirements.
  • Handle annual reunion events and material preparation as needed for select units in coordination with the events team.

Benefits

  • The University of Louisville has an exceptional benefits package; to learn more about our benefits, please visit here.

Equal opportunity

  • The University of Louisville is an Equal Employment Opportunity employer.
  • The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy.
  • In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans.
  • The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment.
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This listing is sourced directly from University of Louisville's careers page and normalized into a canonical job model.