Rhombus Power

Rhombus Power

Executive Coordinator

Palo Alto, California, United States

Sponsorship not specifiedDetected 46 days ago
Node.jsLogisticsResearchLeadershipCommunicationTime ManagementAdaptability

About the role

  • Come join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.

Responsibilities

  • Own end-to-end travel coordination for senior leadership. Meaning, you'll be managing simultaneous, multi-leg domestic and international itineraries with frequent changes.
  • Maintain clear, real-time visibility into who is where and when across the executive team only
  • Manage complex calendars across multiple senior stakeholders
  • Act as a central coordination node across leadership, operations, and external partners
  • Build and maintain systems for tracking travel, logistics, and scheduling
  • Maintain structured records and ensure nothing falls through the cracks
  • Rhombus compensates, motivates, and develops employees, who are trusted, empowered, and involved.

Requirements

  • Handle sensitive information with a high degree of professionalism and confidentiality
  • Experience managing complex travel logistics at scale (required)

Nice to have

  • This is not a traditional administrative role.
  • This is an honorable, trusted, and key position in our organization.
  • We expect you to be the shadow-always in lockstep supporting, guiding, directing, predicting, and executing for our leadership team.
  • Given that this position engages directly with leadership, this role will undoubtedly provide unique opportunities to learn and engage with the leadership of an incredible, game-changing organization.
  • Candidates with prior experience supporting senior military leadership or operating in structured, high-accountability environments are preferred.
  • This position may also be involved in meetings in which management-only discussions occur so the highest level of discretion is required.
  • Background in military, defense, or similarly structured environments is a strong plus, especially experience supporting senior officers or leadership roles

Compensation

  • The estimated base salary range for this position is $70,000/year to $100,000/year

Benefits

  • Full medical, dental, vision coverage for employee and dependents
  • PTO and Holidays
  • Bonus and other incentive programs
  • Access to mental health program
  • Access to Flexible Spending Accounts for Health Care, Dependent and Commuter
  • We use cutting-edge cross-disciplinary approaches to solve pressing Big Data and Sensing problems in security, energy, and healthcare.
  • Employees have clear roles and expectations - and their roles are flexible enough to move at the speed of innovation in order to meet and exceed client expectations.

Company info

  • built products- Ambient AI and Guardian- are transforming strategic, operational, and tactical decision-making.
  • By empowering the shift from reactive analysis to proactive, predictive intelligence and decision support, Rhombus Power is providing foresight and freedom of action when it matters most.
  • Learn more about Rhombus Power, Inc. and watch a demonstration of Guardian, our AI Platform here:
  • https://www.youtube.com/watch?v=3PxY6su1Q-Q
  • https://www.youtube.com/@rhombuspower8558/videos
  • https://www.youtube.com/watch?v=Iby5WVNfQiI
  • See the following articles to learn more about what we do:
  • https://www.rhombuspower.com/news-and-media
  • Job Description
  • Rhombus Power seeks an Executive Coordinator to directly support our leadership team in a fast-paced defense technology environment.
  • This role is operational at its core: you will manage complex, ever-changing logistics, maintain tight travel and meeting coordination across multiple stakeholders concurrently, and ensure leadership can operate at speed and scale without any friction.
  • It requires sound judgment, discretion and confidentiality, and the ability to execute flawlessly and relentlessly under pressure-especially in managing high-volume, concurrent meeting scheduling and travel across domestic and international contexts.

Equal opportunity

  • We are committed to hiring and retaining a diverse workforce.
  • Equal Opportunity/Affirmative Action Employer.

Visa & Work Authorization

  • Anticipate and resolve disruptions proactively (delays, rebooking, visa constraints, etc.)
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This listing is sourced directly from Rhombus Power's careers page and normalized into a canonical job model.