University of Chicago

University of Chicago

Executive Assistant

Chicago, IL · Contract

Sponsorship not specified$60k-$90kDetected 7 hours ago
StatisticsExcelLogisticsProcess ImprovementProcurementCustomer SupportMolecular BiologyResearchLeadershipCommunicationCollaborationPublic SpeakingMicrosoft OfficeMicrosoft Teams

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

Lottery odds assume a STEM candidate.

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About the role

  • This position serves as a primary point of contact and liaison for internal and external stakeholders
  • and coordinates a wide range of academic, operational, and event‑related activities.
  • The role requires strong judgment, discretion, and independent decision‑making in resolving routine and complex inquiries

Responsibilities

  • Executive & Administrative Support
  • welcome and support visitors
  • Maintain discretion and confidentiality with respect to sensitive personnel, academic, research, and financial matters.
  • Maintain electronic and paper filing systems, contact lists, and records to support efficient operations of the Chair's office.
  • Collaborate with OFPRO, Academic Affairs and HR to support faculty, postdoctoral and research staff recruitment and onboarding process.

Requirements

  • include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
  • ability to interact effectively with faculty, staff, students, postdocs, and external stakeholders from diverse backgrounds.

Nice to have

  • Demonstrated experience with calendar management, event planning, travel coordination, financial processing, and confidential executive support.

Skills

  • Proficiency in Microsoft Office Word, Excel, PowerPoint.
  • Proficient utilizing Zoom, Microsoft Teams, or other digital platform for meetings and events.
  • Ability to handle public and internal contacts with courtesy, clarity, diplomacy, and sound judgment.
  • Proven ability to handle sensitive and confidential situations and information with absolute discretion.
  • Strong problem‑solving skills; ability to use appropriate resources and follow issues through to resolution.
  • Demonstrated ability to take initiative, organize and prioritize work, and complete projects with minimal supervision.

Compensation

  • $60,000.00 - $90,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
  • The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

Benefits

  • Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
  • Information about the benefit offerings can be found in the Benefits Guidebook.

Equal opportunity

  • Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
  • Job seekers in need of a reasonable accommodation to complete the
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This listing is sourced directly from University of Chicago's careers page and normalized into a canonical job model.