NewsBreak
Executive Assistant, People
Mountain View, California, United States · Full-time
Sponsorship not specified$75k-$105kDetected 2 days ago
RESTLogisticsRecruitingHRISLeadershipCommunicationPublic SpeakingOrganizational SkillsMicrosoft Office
About the role
- Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate communication across stakeholders
- Prepare agendas, presentations, meeting materials, and follow-up action items
- Process expense reports, invoicing, and administrative correspondence in accordance with company policy
Responsibilities
- Manage complex calendars, balancing competing priorities and ensuring executives' time is aligned with business needs
- Plan and manage domestic and international travel, ensuring seamless logistics and execution
- Support team operations, including all-hands meetings, offsites, happy hours, and other team events
- Build strong working relationships across teams and become a trusted partner to the leaders you support
- Support special projects and cross-functional initiatives as needed
- NewsBreak is looking for a detail-oriented and proactive Executive Assistant to provide high-touch support to our executive leadership team, with a secondary responsibility supporting HR recruiting coordination.
Requirements
- Experience supporting senior leaders in a fast-paced, high-growth environment
- A track record of managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities
- Excellent written and verbal communication skills, with the ability to tailor communication to different audiences
- Strong organizational skills and the ability to operate independently amid changing priorities
- Bachelor's degree.
- Support immigration administration by coordinating with external immigration counsel, tracking case progress, collecting required documentation, and communicating with employees throughout the process
Nice to have
- Professional fluency in both English and Mandarin Chinese is a plus.
- Your recruiter can share more details during the hiring process.
- Fluency with Google Workspace / Microsoft Office
- familiarity with ATS, HRIS platforms (e.g., Greenhouse, Workday) is a plus
Compensation
- The US base salary range for this full-time position is listed below.
Benefits
- Provide administrative support for employee benefits processes, including enrollment coordination, vendor communications, and employee inquiries
Company info
- About NewsBreak
- Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy.
- With over 40 million monthly active users, our flagship platform delivers highly personalized local news and information powered by advanced AI, recommendation systems, and adtech.
- Recognized by Fast Company as #32 on the Top Workplaces for Innovators, we're proud to be Great Place to Work® certified and home to a dynamic team of technologists, product innovators, and business leaders who are passionate about solving meaningful challenges at scale.
- Together, we reached unicorn status in 2021, and we remain committed to continuing this high-growth trajectory with the right team to fulfill our mission: building the infrastructure layer for content intelligence.
- If you're inspired to dream big, innovate fast, and make a difference, we'd love to hear from you!
- For more information, visit www.newsbreak.com/about
- Serve as the primary point of contact between supported executives and the rest of the company
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This listing is sourced directly from NewsBreak's careers page and normalized into a canonical job model.